Administrative and Payroll Support Officer (Term)

Job Responsibility:

Date Posted: 12/01/2023 Req ID: 35202 Faculty/Division: Faculty of Arts & Science Department: Ecology and Evolutionary Biology Campus: St. George (Downtown Toronto) Position Number: 00054863

Description:

About us: The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. The Department of Ecology & Evolutionary Biology (EEB) is one of the largest departments of its kind in North America, with internationally renowned and award-winning faculty. We strive to provide the necessary context, expertise and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is a world leader in the discipline in discovery, innovation and teaching. Your opportunity: Under the general direction of the CAO and working as a part of the Financial Services team, the Financial and Administrative Assistant provides financial support to the Department of the Ecology & Evolutionary Biology department. Your responsibilities will include:

• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Planning and administering expenditures for operating budget
• Preparing budget variance reports
• Preparing payroll records for processing
• Entering salary and/or personnel information in HRIS
• Reconciling payroll distribution
• Maintaining information on digital platforms

Essential Qualifications:

• Bachelor's Degree in Business Administration, Finance or Accounting or acceptable combination of equivalent experience.
• Minimum of 3 years of recent and related financial and administrative experience, preferably in an academic environment
• Experience in forecasting, planning and monitoring multiple complex budgets
• Demonstrated knowledge of financial management, accounting principles and policies
• Experience processing financial and payroll transactions
• Experience in reconciling accounts and preparing budgets
• Excellent communication skills, both written and verbal
• Advanced proficiency with MS Office Suite, financial information systems (FIS) and human resources information systems (HRIS)
• Strong interpersonal skills, including the ability to exercise good judgment in dealing with faculty, and staff and can work in a team environment
• Excellent attention to detail and accuracy, and solid organizational and problem-solving skills
• Demonstrated ability to meet deadlines and manage competing priorities

To be successful in this role you will be:

• Accountable
• Goal oriented
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Team player

Please note: This is a two (2) year term position.

Closing Date: 12/11/2023, 11:59PM ET Employee Group: USW Appointment Type : Budget - Term Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 11 - $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.