Payroll Practitioner

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Payroll Practitioner. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
Canada’s National Ballet School (NBS) is a leading arts and education institution dedicated to excellence in dance training, community programming, and health initiatives. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and groundbreaking health initiatives. NBS fosters a collaborative, creative environment rooted in inclusion and continuous growth.

The Role:
Reporting to both the Human Resources and Finance departments, the Payroll Practitioner is at the heart of keeping things running smoothly—ensuring payroll is accurate, on time, and fully compliant, while also supporting the integrity and performance of our fundraising data systems. This role takes ownership of the full-cycle, bi-weekly payroll process for all employees, making sure every detail is spot-on and every pay run is delivered seamlessly. At the same time, you’ll play a key role in maintaining and enhancing an integrated database system—supporting the collection, organization, and use of vital donor information, electronic records, and program data. With a focus on continuous improvement, you’ll help design and implement smarter processes that strengthen data accuracy, streamline workflows, and elevate reporting capabilities across the organization.

Why You’ll Love This Role:

• You’re a go-to expert for payroll and a trusted partner to HR, Finance, and the broader team
• You work with numbers, systems, and people —a dynamic mix that keeps things interesting
• You have the opportunity to drive improvements and help make payroll processes even better
• You contribute to an organization with a meaningful mission and inspiring impact
• You’re part of a collaborative, supportive team where your expertise is valued and appreciated

What You’ll Do:

• Payroll Processing & Administration: Keep payroll running like clockwork—accurately process bi-weekly payroll, update records (timesheets, benefits, deductions), and issue ROEs with care and precision.
• Compliance & Reporting: Be the go-to expert for payroll compliance—prepare and submit filings (T4s, WSIB, EHT, pensions, and more) while staying on top of ever-evolving legislation.
• Reconciliation & Financial Support: Bring the numbers to life—reconcile payroll and pension accounts, prepare journal entries and accruals, support month- and year-end, and support audits, budgeting, and forecasting with confidence.
• Donation processing & reconciliation: Be a key collaborator with Fundraising – record, process and reconcile various donation types and process tax receipts – maintain strong communication between two departments 
• Systems, Projects & Continuous Improvement: Help shape the future of payroll—lead system updates, drive process improvements, and support projects that make everything smoother, smarter, and more efficient.
• Employee Support & Collaboration: Be a trusted resource—answer payroll questions, provide training, partner with HR on benefits and time-off tracking, and work closely with Accounts Payable to keep things moving seamlessly.
• Additional Responsibilities: Keep the wheels moving—support compensation cycles, track employee eligibility (vacation, pension, benefits), assist with HR system updates, and safeguard sensitive information with the utmost confidentiality.

What You Bring:
First and foremost, we value enthusiasm, creativity, and a willingness to learn just as much as professional experience! We encourage you to apply even if you don’t meet every qualification listed.

• An innovative, forward-thinking mindset; you’re always looking for ways to improve and evolve processes
• Post-secondary education in Business, Accounting, Human Resources, or a related field
• A Payroll Compliance Practitioner (PCP), or CHRP (or working towards) is a welcome bonus!
• 2-4 years of hands-on payroll experience using a payroll system (ADP WFN or UKG preferred)
• 1-2 years of experience in Accounting, including accounts receivable and revenue functions
• Strong Excel skills, including building complex spreadsheets and pivot tables
• Experience with Raiser’s Edge (Blackbaud) is a definite asset
• Familiarity with charitable tax receipting, not-for-profit fundraising, and CRA guidelines

Skills That Shine

• A knack for staying organized, prioritizing effectively, and meeting tight deadlines
• Sharp attention to detail and strong analytical skills
• Comfort working in a fast-paced environment with shifting priorities
• A high level of discretion when handling confidential information
• Excellent communication skills with the ability to connect with staff, donors, families, and external contacts
• A team player who can also work independently and take initiative
• Advanced proficiency in Microsoft Office, especially Excel

Compensation:

Salary Range: $65,000 - 67,000 annually , commensurate with experience and aligned with internal equity.

Total Rewards:

• Health & Wellness Benefits: Dental, Health, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
• Standard 35-hour work week
• Employer-matched Defined Contribution Pension Plan
• Paid vacation time starting at 4 weeks
• Commitment to work-life balance
• Professional development opportunities
• Discounted rates for NBS Adult Ballet Classes
• Employee discount at The Shoe Room, our dance retail store
• Subsidized lunch, beverages and snacks at our on-site café
• Collaborative and inclusive work environment: Join our EDI Committee or Social Committee and participate in monthly employee events!
• This is a hybrid position, with the option of working remotely twice weekly

Our Commitment to Equity & Accessibility:
NBS is committed to addressing systemic inequities in every facet of our organization, including programs, policies, and practices. It is NBS’ top priority to build a remarkable and talented workforce that reflects the diversity of the City of Toronto. We strongly encourage applications from all qualified individuals, especially welcoming those with diverse intersectional identities who bring unique perspectives and contribute to the diversification of ideas.
If you require accommodation at any stage of the recruitment process, please inform us.

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department at NBS

Please note : This role is for an existing vacancy