Event Production Coordinator

Event Production Coordinator

Fixed-Term Part-Time Position

Contract Term: August 4, 2026 – Approximately November 1, 2026

Approximately 20 Hours per Week

$25.00 – $28.00 per Hour (Based on Experience)

Vancouver, BC (Primarily In Office)

About Here & Now Productions

Here & Now Productions is a Vancouver-based event production company with more than 20 years of

experience producing exceptional live events across British Columbia and beyond.

Our team works with municipalities, corporate clients, non-profit organizations and private clients to

produce a diverse range of events, including large-scale music festivals, concerts, conferences,

fundraising galas, Indigenous cultural events, fashion shows, community celebrations and exclusive

private performances featuring internationally acclaimed artists.

From early planning and creative development through to technical production and event delivery, we

pride ourselves on producing memorable experiences with professionalism, creativity and attention to

detail.

The Opportunity

We're looking for an organized, proactive and detail-oriented Event Production Coordinator to join our team during one of our busiest production seasons.

This is a primarily office-based position supporting the planning, coordination and delivery of multiple live events.

Working closely with our Producers and Project Managers, you'll help keep projects organized,

coordinate logistics, maintain production documentation and support the day-to-day operations of a busy event production company.

While most of your work will take place in our Vancouver office, there will be opportunities to support

onsite event operations during event installations, rehearsals, event days and strikes.

If you're someone who loves organization, enjoys solving problems, communicates professionally and

takes pride in keeping complex projects moving forward, we'd love to hear from you.

What You'll Do

• Support Producers and Project Managers with the planning and coordination of live events
• Coordinate project schedules, timelines and task lists
• Prepare production schedules, run sheets, contact lists and event documentation
• Build and maintain detailed spreadsheets for logistics, budgets and project tracking
• Coordinate with clients, venues, suppliers, contractors and event partners
• Schedule meetings and maintain project calendars
• Take meeting notes and track action items
• Organize and maintain digital project files using Google Workspace
• Assist with equipment rentals, purchasing and production logistics
• Track project deliverables and follow up on outstanding items
• Provide general office administration and operational support
• Assist with onsite event operations, including load-ins, event days and load-outs

What We're Looking For

Required Qualifications

• 1–3 years of experience in event coordination, administration or a related role
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Strong proficiency with Google Workspace, including Docs, Sheets, Drive and Calendar
• Excellent spreadsheet skills and attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Professional, reliable and self-motivated
• Positive attitude with a willingness to learn and contribute wherever needed
• Comfortable working independently while contributing as part of a collaborative team

Assets

The following experience and skills would be considered an asset:

• Experience working onsite at live events, festivals, concerts or conferences
• Proficiency with Canva
• Valid BC Driver's Licence
• Technical production knowledge or hands-on experience with audio, lighting or video systems

Why Work With Us?

At Here & Now Productions, you'll become part of a small, collaborative team producing a wide variety of live events throughout the year. We value professionalism, initiative, creativity and people who are willing to roll up their sleeves and help wherever needed.

This role offers the opportunity to contribute to meaningful projects that bring communities together while working alongside experienced event professionals in a supportive and fast-paced environment.

Position Details

• Fixed-term, part-time position
• Contract term: August 4, 2026 – approximately November 1, 2026
• Approximately 20 hours per week (hours may increase during peak event periods)
• $25.00–$28.00 per hour, based on experience
• Primarily office-based at our Vancouver office
• Flexible schedule based on project requirements
• Occasional evening and weekend work will be required during event periods

Equal Opportunity Employer

Here & Now Productions is an equal opportunity employer. We are committed to fostering an inclusive

and respectful workplace and encourage applications from qualified candidates of all backgrounds.

How to Apply

Please submit:

• Your resume
• A brief cover letter telling us why you're interested in joining Here & Now Productions
• Your earliest available start date

Please forward applications to ***email_hidden***

Applications will be reviewed as they are received. We encourage interested candidates to apply early.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.