Administrative Services Coordinator

At UAP, we drive the future of the automotive and heavy vehicle parts industry through unmatched service and innovative solutions. Our passionate team is at the heart of our success. They are dedicated to maintaining strong relationships and delivering exceptional service. Join us and be part of a dynamic company that keeps Canada moving.

Job Description

Reporting to the Director of Real Estate and Administrative Services, you will oversee the corporate reception at the head office. You will supervise administrative and real estate activities, as well as general services, to ensure the smooth day-to-day operation of activities.

Key Responsibilities

• Provide in-person and telephone reception, manage access, and maintain the cleanliness of the reception area
• Coordinate the work of archives and mailroom staff, and optimize internal processes
• Monitor service providers (cafeteria, janitorial services) and inspect common areas
• Organize internal events and assist in managing site security
• Support real estate projects and conduct ad hoc analyses (costs, contracts)

Qualifications

Job Requirements

• Demonstrated experience in operations management and customer service
• Intermediate proficiency in Excel and ability to perform budget analysis
• Ability to read, understand, and enforce vendor contracts
• Bilingual in French and English, both spoken and written, as you will collaborate with colleagues and clients across Canada.

Additional Information

UAP is a diverse community that promotes inclusion and respect. The sum of our individual differences, experiences, knowledge, self-expression, unique capabilities and talents represents the richness of our culture. UAP is committed to employment equity and encourages applications from women, visible minorities and people with disabilities. By valuing a diverse workforce, we ensure that our hiring practices are fair and equitable.