Project Coordinator (Civil Construction)

We are excited to announce this position as our company continues to grow. With some interesting and promising projects already in the pipeline for 2026, we are seeking an experienced and dynamic Project Coordinator to support this new growth. The Project Coordinator supports the planning, coordination, and execution of construction projects. With a civil engineering background, or relevant on the job training, they ensure technical accuracy, assist in managing project documentation, coordinate between stakeholders, and support daily site operations to help deliver projects on time, within budget, and according to quality and safety standards.

Work Environment

· Office-based with frequent visits to construction sites, could also be an onsite position depending upon the project

· May require extended hours based on project deadlines

KEY RESPONSIBILITIES

1. Project Coordination & Planning

• Assist the Project Manager in developing project schedules, work plans, and resource allocation.
• Coordinate with architects, engineers, subcontractors, and suppliers to ensure timely flow of information.
• Help prepare project progress reports, meeting minutes, and documentation.

2. Technical Support

• Review drawings, specifications, BOQs, and technical documents for accuracy and constructability.
• Assist with quantity take-offs, cost estimates, and material submittals.
• Support the site team with technical queries and coordinate responses with design consultants.

3. Documentation & Reporting

• Maintain and update project documents, logs, and records (RFIs, submittals, change orders, inspection reports).
• Track project milestones, deliverables, and deadlines.
• Prepare weekly and monthly progress reports.

4. Site Coordination

• Conduct regular site visits to monitor work progress against schedule.
• Coordinate inspection and testing activities with QA/QC teams.
• Ensure that site activities follow safety regulations and company standards.

5. Procurement & Vendor Coordination

• Assist in sourcing materials and equipment per project requirements.
• Coordinate with suppliers for quotations, delivery schedules, and documentation.
• Track material usage and inventory.

6. Communication & Stakeholder Management

• Facilitate communication between subcontractors, consultants, and internal teams.
• Schedule and participate in coordination meetings.
• Support the resolution of issues impacting project progress.

¨ Post-secondary education or training in civil engineering, or construction management, or a related discipline, or on the job training is required.

¨ Minium of 3 years of construction experience in a similar role.

¨ Knowledge of construction equipment and techniques, equipment, materials, drawings and specifications.

¨ Proficient in Windows programs (e.g. MS Project, MS Office, PDF Programs).

¨ Estimating experience would be considered an asset.

¨ Ability to apply basic engineering/problem-solving techniques to challenges.

¨ Intermediate knowledge of means and methods and construction sequences.

¨ Ability to develop a construction schedule.

¨ Ability to administer subcontracts and contract documents.

¨ Demonstrated ability to be flexible and work in a fast-paced environment.

¨ Effective verbal, written, and interpersonal communication skills. Must be able to speak and communicate effectively in English.

¨ Demonstrated ability to manage multiple projects simultaneously in a challenging environment.

¨ Exceptional problem-solving, organizational, and communication skills.

¨ A valid driver’s license and the ability to travel as needed.

¨ Opportunity to help lead a growing business.

¨ Collaborative and innovative work environment.

¨ Excellent compensation and benefits package.

¨ Diverse range of projects.