Accounts Payable (AP) Administrator

Job Responsibility:

Valard, is Canada's premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Accounts Payable (AP) Administrator is responsible for processing invoices in a timely and accurate manner as well as aiding with the month end reporting structure.

Responsibilities and Activities

• Resolve issues with disputed vendor invoices
• Process two-way and three-way Purchase order/ invoice matching
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies on AP voucher
• Cost coding, posting and payment of invoices via cheque, EFT or online payment
• Complete setup forms for EFTs, Online paymnts
• Ensure proper supporting documents are attached to all invoices
• Ensure corporate signing limits are met on all invoices
• Prioritize invoices according to cash discount potential and payment terms
• Provides top customer service to internal and external staff
• Maintaining the passwords for the online portal websites pertaining to the major projects (i.e. Utilities and Telecommunications Services)
• Assist in retrieving backup documents for internal and external audits.

Additional Duties and Responsibilities

• Maintaining RNV reports (Received Not Vouchered)
• Providing month end accruals and other reporting as required

Knowledge , Skills and Education

• Post-secondary degree or Diploma in Business Administration would be considered an asset
• 3 years or greater of experience in large accounts payable departments

• Strong computer skills to operate spreadsheets, word processing programs and websites
• Experience with JD Edwards considered an asset
• Effective verbal and listening communication skills
• Effectively takes instruction and direction and the ability to work with tight deadlines
• Strong interpersonal skills
• Reliable and dependable attendance
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Strong analytical, decision making & problem solving skills
• Effective written communications skills
• Detail oriented, professional attitude, reliable
• Possess strong organizational and time management skills to balance and prioritize work
• Ability to interact with employees and vendors in a professional manner
• Basic accounting principles knowledge, tax application, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness
• Experience in processing wires and direct deposit
• Experience with month end accruals and reporting

The Accounts Payable Administrator must maintain strict confidentiality in performing his or her duties. He/ she must also demonstrate the following personal attributes:

• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Protects organization's value by keeping information confidential
• Strong attention to detail
• Ability to adapt to process changes to suit project needs

Requirements

Benefits

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

Please forward general resume submission directly to this job posting.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meet the needs of the position. Only individuals selected for interviews will be contacted.