Administrative Assistant

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting the daily operations of the office, ensuring administrative processes run smoothly, and serving as a valuable resource to management and support staff.

Key Responsibilities

• Assist in maintaining a professional, organized, and functional office environment, including setting up office spaces/workstations, monitoring office and common area upkeep, and addressing maintenance concerns.
• Coordinate building facilities, maintenance requests, and office-related issues, including liaising with building management, contractors, and external service providers as required.
• Support the firm’s file management, including but not limited to file opening, file closing and records management.
• Maintain and monitor the firm's limitations system, including: Tracking key dates, limitation periods, and deadlines, updating records and generating reminders and assisting in ensuring compliance with applicable limitation periods and court deadlines.
• Provide daily backup reception coverage, including: answering incoming calls, taking and forwarding messages, redirecting calls to the appropriate individual, greeting clients and visitors and responding to general inquiries.
• Perform other duties as assigned.

Qualifications

• Certificate or diploma in Office Administration, Business Administration, or a related field is considered an asset.
• Minimum 1-2 years of administrative experience in a professional office environment.
• Previous law firm experience is considered a strong asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Strong problem-solving and customer service skills.
• Professional, reliable, and committed to maintaining confidentiality.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services. Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Administration Team, please submit your resume to: ***email_hidden***

We thank all candidates for their interest; however, only those selected for an interview will be contacted.