Executive Assistant

Execu t ive Assistant  

Are you interested in going beyond a   m u ndane admin position and forging a new path with a company that offers freedom and growth ? 

Are you m eticulous and super accurate with your information ? D oes disorganization give you anxiety, and do you relish the  opportun ity to turn chaos into calm? Can you ju g gl e multiple tasks at the same time without dropping any? 

Do you enjoy a collaborative, supportive team environ ment? Can you help team members and c lients solve problems , and you aren't allergic to hard work? Can you write and speak to people in a language they can easily understand? 

I know that is a lot of questions, but is you r answer YES to all of them? Then w e have the job for you if you have these must - haves :  

• Post-secondary diploma or certification in Administration.  

• Minimum 1 – 2 years of experience working in a related field.  

• Legally entitled to work in Canada.  

• Proficiency in Microsoft Outlook, Word, Excel, OneNote, and SharePoint.  

If everything is good , then for this position . If you want to go "over the top ," include a link to a quick, under-3-minute personal introduction video.  

Here is the traditional job posting if you are interested in reading it:  

J ob Description  

Title: Executive Assistant   

Reports To: President  

Summary of Position:  

We are looking for an Executive Assistant to join our dynamic team. The Executive Assistant will support the President and Chief Administrative Officer (Owners)   with their day-to-da y t ask s , a llo w ing them to work at the highest level and ensure t he continued success of our clients.  

Accountabilities:  

• Reviewing, organizing, responding and escalating emails.  

• Attending meetings in person or virtually, taking minutes and assigning takeaways.  

• Managing the schedule of both Owners .  

• Act as a liaison between Clients/Vendors and Leaders. Answering phone calls, responding to or sending emails and scheduling meetings on behalf of the Owners .  

• Keep the Owners up to date on urgent issues.


• Other administrative tasks as assigned by the Owners. 


• Assisting the Marketing Team with various administrative tasks.

• Accurate entry of all time and service ticket information in HUB's Professional Service Automation software.  

• Efficient communication skills, in both written and verbal forms, to keep clients and management well aware of work status, progress, and problem resolution.  

• Maintain a clean and safe work environment.  

• Maintain a clean and professional appearance in clothing and personal grooming.  

• Adhere to HUB's attendance policies regarding both punctuality and absenteeism.  

• Abide by HUB's Employee Code of Conduct.  

Qualifications:  

• College Diploma in Administration  

• Legally entitled to work in Canada.  

• Excellent communication in English in both verbal and written form.  


• Must have a Manitoba Class 5I/5F license and use a vehicle for work purposes.

• Ability to dynamically multitask across numerous issues in a high-pressure environment.  

• A passion for solving problems and helping the team and clients succeed.  

• Quick and efficient problem-solving and analytical skills.  

• High-level customer service focus.  

• Great attention to detail and accuracy in documentation.  

About Us:  

HUB began in 1991 because our CEO, Troy McLennan, recognized how much business owners struggled to understand and use information technology effectively.

As a business owner, Troy experienced sleepless nights, worrying about technology, being frustrated by unresolved issues, and feeling stressed about investing in tech without getting value from it.

We are a team of innovative information technology experts committed to removing your IT burden and communicating with you in a language you can understand. Our motto is: Let HUB take care of your information technology so you can focus on your business!

If you want to demonstrate your attention to detail, add the word " kaizen " anywhere in our cover letter or resume.