Bilingual Admin Assistant POST NUMBER: 477914

About the Opportunity

• Provide day-to-day administrative support to managers and internal teams
• Manage calendars, meetings, and scheduling
• Prepare, format, and proofread correspondence, reports, and documents
• Handle incoming calls, emails, and general inquiries professionally
• Maintain electronic and physical filing systems
• Assist with data entry, record keeping, and reporting
• Coordinate office logistics, supplies, and basic operational tasks
• Support internal processes and ad hoc administrative projects as required
• Handle confidential information with discretion

• Previous experience in an Administrative Assistant or similar support role
• Strong organisational and time-management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Legal entitlement to work in Canada

• Experience in a professional services, legal, or corporate office environment
• Exposure to document management or internal systems
• Post-secondary education in administration or a related field

Pay Range
$41,000 - $51,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #477914
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.