Junior/Intermediate Administrative Assistant

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a  Certified B Corporation and one of Canada's Greenest Employers , committed to using our design practice as a force for good in the world.

We are currently looking for a Junior/Intermediate Administrative Assistant to join our Calgary studio. In this role, you will be an active part of the DIALOG Administration team, supporting DIALOG projects, assisting with reception coverage, and contributing to our dynamic, collaborative work environment. You will begin by collaborating with senior administrative team members and gaining hands‑on experience and mentorship. This foundation will support your professional growth as you develop your skills and expertise.

How you will make a difference:

• Administrative Tasks:
• Deliver flexible, reliable, and consistent administrative support to multiple team members
• Manage calendars, correspondence, and travel arrangements
• Manage sensitive and confidential information with tact and discretion
• Update, maintain, and archive electronic files, documents, tracking logs, databases, and reports
• Assist Client Services Coordinator with event coordination
• Project Support:
• Edit and proof documents and presentations including contracts, design packages, agendas and meeting packages
• Assist with formatting letters, fee proposals, and sub-consultant agreements
• Assist Project Managers with resource management data entry
• Reception Coverage:
• Cover lunch breaks and vacations
• Provide an extra set of hands during events and busy periods

Who you are:

• A graduate of a post-secondary administrative program or related discipline is preferred
• Between 2-4 years of administration experience
• Excellent organizational and self-motivation skills
• Ability to proactively make decisions and priority calls with little guidance
• Excellent verbal and written communication skills
• Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
• Must be organized and be able to prioritize, have the ability to multitask
• Ability to work in a team environment and independently is essential

$54,500 - $62,000 a year

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. 

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.