Administrative Assistant (Summer Student)

Job Responsibility:

Administrative Assistant

35 Hours per Week, Contract | June 16, 2025 - August 22, 2025

Note summer closure dates July 28, 2025 - August 8, 2025

About KidsAbility:

We are a not-for-profit, equal opportunity employer supporting over 17,000 children and youth to reach their social, physical, communication and behavioural goals each year. Providing early and exceptional family-centered services in the Waterloo and Guelph-Wellington regions, we believe that by living our values, our impact can be profound, and together, we can build brighter futures. We're looking for the right people to join our team; supporting children, youth, and families to realize their potential, while realizing your own. At KidsAbility, we offer:

• Ongoing training and development opportunities, empowering you to enhance your skills
• A supportive, collaborative, and inclusive work environment dedicated to family-centred care
• Organizational commitment to innovation and research; continually evolving our approaches so we may serve with purpose and value
• Initiatives to support your well-being including social events, opportunities to give back to your community and access to Employee and Family Assistance Program

About the Opportunity:

The Administrative Assistant (AA) is primarily responsible for client support.

Areas of responsibility include but are not limited to:

• Front desk support
• Assist with greeting clients
• Provide scheduling support for therapists
• Navigate KidsAbility webpage to support incoming calls and leverage available resources
• Generate PDF documents and scan documents
• Support electronic fax routing, corporate calendars, and other internal electronic tools
• Ability to work occasional evenings and weekends as required

More About You:

• Proficient use of Office 365 applications, and Microsoft Teams
• Excellent organizational skills, coordinating, and managing multiple demands in a fast-paced environment
• Exceptional communication skills, both written and oral
• Excellent problem solving, analytical, and conflict resolution skills
• Demonstrate collaboration skills working with a diverse group
• Excellent critical thinking skills with attention to detail with a high level of confidentiality
• Demonstrates qualities that are customer-service oriented and encompass KidsAbility values
• Possess a valid driver's license and have access to a reliable vehicle with public liability/property damage coverage
• Previous experience supporting a healthcare or social services agency would be an asset

This position is funded through the Canada Summer Jobs program, and therefore applicants must meet the following requirements:

• You must be between 15 and 30 years of age at the start of employment
• You must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment; and
• You must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

We invite applications from those interested in this position to submit a detailed cover letter and resume to Human Resource's View email address on ca.edajobs.com.

KidsAbility strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodations to job applicants who may require provisions to participate in the selection process. Should any applicant require accommodation please contact Human Resources in advance for assistance.

Equity, Diversity, and Inclusion are the core values of KidsAbility. We are a diverse workforce with wide perspectives and creative ideas that benefit our clients and the community. It is the policy of KidsAbility to ensure equal employment opportunity without discrimination or harassment. We welcome applications from visible minority groups, women, Aboriginal people, persons with disabilities, religion, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, genetic information or any other ground protected by applicable law.

Please note that all prospective KidsAbility employees are subject to mandatory immunization requirements, including the full and ongoing COVID-19 vaccination, as a condition of obtaining and maintaining employment. We will make accommodations as directed by the Ministry of Children, Community and Social Services and the Chief Medical Officer of Health.

Job Types: Full-time, Fixed term contractContract length: 8 weeks

Pay: From $1.00 per hour

Expected hours: 35 per week

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Waterloo, ON (N2L): reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 2025-05-15Expected start date: 2025-06-16