Regulatory Affairs Specialist

Join HRPA as a Regulatory Affairs Specialist and Help Uphold the Integrity of the HR Profession!

You’re a thoughtful and principled regulatory professional who understands the importance of protecting public interest. You approach complex matters with objectivity, sound judgment, and careful attention to process. Whether coordinating committee proceedings, interpreting regulatory requirements or responding to a challenging stakeholder, you remain calm, impartial and committed to doing what is right.

You’re also highly organized and comfortable managing sensitive information, competing priorities and detailed processes where accuracy, confidentiality and procedural fairness are essential.

Position Title: Regulatory Affairs Specialist
Location: Toronto, Hybrid (In-Office 2-Days Per Week)
Type: Full-Time, Contract (14 months - Maternity Leave Coverage)
Existing Vacancy: Yes
Target Salary: $77,300 - $80,000 Annual

About us:

The HRPA supports HR professionals in Ontario and enables organizations to unlock the human potential that exists in their workplaces. Serving a community of over 25,000 members and students across Ontario, we strive to empower HR professionals. With a core commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA), we support each member with the tools, knowledge and community they need to lead and transform workplaces across Ontario.

We are looking for a Regulatory Affairs Specialist to join our Regulatory Affairs team and help HRPA fulfill its obligations under the Registered Human Resources Professionals Act, 2013.

Key Responsibilities:

Reporting to the Associate Registrar and Director, Regulatory Affairs, the Regulatory Affairs Specialist will support a range of regulatory activities and may rotate among different portfolios over time. These may include designation requirements; complaints, discipline and capacity matters; registration and appeals; professional standards; policy; and continuing professional development.

Committee and Regulatory Process Coordination: Coordinate the effective operation of regulatory committees and panels, including onboarding and training members, scheduling meetings, deliberations and hearings, preparing materials, maintaining records and monitoring committee activity.

Case and Matter Management: Manage the intake and processing of matters referred to for committee review and communicate clearly and professionally with applicants, registrants, complainants, appellants, committee members and other stakeholders.

Procedural and Legislative Support: Apply relevant legislation, by-laws, policies, standards and established procedures to regulatory matters. Serve as a resource to committees regarding applicable requirements, precedents, and prior decisions while recognizing when legal advice or escalation is necessary.

Committee Resourcing and Performance: Maintain committee rosters, track member tenure and participation, anticipate resourcing needs and support the recruitment of professional and public committee members.

Specialized Regulatory Support: Coordinate external resources as required, including independent legal counsel, investigators, assessors, witnesses, court reporters and other service providers.

Decision Implementation and Compliance: Ensure appropriate follow-up when decisions or agreements result in undertakings, suspensions, revocations, terms, conditions or limitations. Help ensure that committee orders and decisions are accurately reflected on the public register.

Information and Records Management: Maintain complete, accurate and confidential regulatory records; manage secure document sharing; and ensure appropriate retention and destruction protocols are followed.

Stakeholder Engagement: Respond to enquiries and escalations from members, applicants and the public. Deliver presentations and webinars to help stakeholders understand regulatory requirements and processes.

Continuous Improvement: Identify opportunities to strengthen regulatory policies, practices, forms, guidance and website content, and help implement approved changes consistently across all relevant areas.

Data and Reporting: Track regulatory activity and contribute data, analysis and commentary to newsletters, quarterly Registrar’s Reports, internal reporting and government reports.

Qualifications We’re Excited About:

Education: Bachelor’s degree or equivalent education in a relevant discipline.

Experience:

• 3 - 5 years of experience working within a professional regulatory body or delegated administrative authority.

• Experience supporting regulatory committees, panels, hearings, case management, or other formal decision-making processes.

• Experience handling sensitive matters and communicating with a range of stakeholders in complex or challenging circumstances.

• Current or previous registration in a regulated profession is a strong asset.

Legislative Interpretation: Able to read, understand and apply legislation, regulations, by-laws, policies and procedural requirements accurately.

Regulatory Knowledge: An understanding of professional regulation, including registration, certification, quality assurance, investigations, complaints, discipline, capacity, professional standards or continuing professional development, is an asset.

Administrative Law Knowledge: Familiarity with concepts such as procedural fairness, burden and standard of proof, adjudicative processes, rules of procedure, judicial review and standards of review is an asset.

Regulatory Governance: Familiarity with the delegation and exercise of statutory powers, rulemaking, fiduciary responsibilities and the roles of regulatory stakeholders is an asset.

Judgment and Integrity: Able to assess situations, determine the appropriate rule or process, provide accurate information, and recognize when a matter requires escalation. Demonstrates objectivity, impartiality and the courage to do the right thing, including when a decision may be difficult or unpopular.

Communication: Strong and careful written and verbal communication skills, with the ability to explain regulatory processes clearly and interact tactfully with challenging individuals.

Organization and Resilience: Able to manage complex projects, high workloads, recurring administrative requirements and competing deadlines while maintaining accuracy, patience and composure.

Public Interest Focus: A strong belief in the value of professional regulation and a personal commitment to promoting and protecting public interest.

What’s in it for you?

Joining HRPA means contributing to work that supports confidence in the HR profession and protects the public interest. You’ll gain exposure to a broad range of regulatory portfolios, work closely with experienced committee members and legal professionals, and help shape fair, consistent, and effective regulatory processes.

You’ll be part of an inclusive and collaborative organization that values integrity, thoughtful decision-making, and continuous improvement. This role offers meaningful, varied work and the opportunity to make a lasting contribution to professional regulation in Ontario.

Ready to bring your regulatory knowledge, sound judgment and commitment to public service to HRPA?  We’d love to hear from you!

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HRPA will provide accommodation throughout the recruitment, selection and assessment process to applicants with disabilities. If selected to participate in the process, please inform the HR Department of the nature of any accommodation required to support your full and equal participation.

Artificial intelligence was used to assist in the preparation of this job post. The content was reviewed and approved by HRPA.