Accounts Payable Specialist

Division: Trotter & Morton Facility Services

Trotter & Morton Facility Services provides 24/7 preventive and predictive mechanical system maintenance and repair to condominiums, commercial, and institutional buildings.

Trotter & Morton Facilities Services is looking for a self-starting, dynamic Accounting Payable Specialist who has excellent communication skills, an eye for detail and would like to be part of our high performing service team. This position is located in Calgary, AB. 

The Accounts Payable Specialist is directly responsible for performing the full cycle accounts payable duties. Performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations and other entities. This includes maintaining ledgers, credit balances and account irregularities. . 

What's in it For You

• Competitive salary
• Minimum 3 weeks’ paid vacation
• Extensive benefit plan
• RRSP Matching 
• Professional development and training resources
• Health and Wellness program 
• Inclusive and engaging work environment
• Fun company events and barbeques

Roles and Responsibilities

• Collaborate with the Accounting Manager to maintain payment goals and general accounts payable performance levels.
• Assist the Accounting Manager with developing payment strategies to ensure timely accounts payable payments, address supplier concerns, and comply with corporate accounts payable policies and procedures.
• Review, audit, enter, verify, and post invoices and batches for accuracy, including invoice audits in BuildOps, mark-up alignment, and invoice entry in Vista.
• Process subcontractor invoice audits and payments in accordance with established procedures.
• Review vendor statements, follow up on missing invoices, respond to vendor inquiries, and maintain positive vendor relationships.
• Investigate and resolve invoice, billing, and payment discrepancies, including misapplied transactions, credit balances, refunds, and adjustments; obtain appropriate approvals where required.
• Prepare and process vendor payments on scheduled payment dates (10th and 26th of the month) by EFT, cheque, cash, or credit card.
• Manage credit card transactions and balances, including uploading third-party credit card data, reconciling credit cards, processing entries for payment, and preparing spreadsheets required for approvals and invoice entry.
• Process and review employee expense reports and maintain petty cash records.
• Complete bank reconciliations and prepare general ledger (GL) summaries.
• Complete Shell and ParkPlus allocations and related account coding.
• Manage applicable GST reporting and payments for TMFS Calgary branch as defined by the Corporate Finance Department.
• Maintain accurate accounts payable records and documentation for job tracking and update job and department assignments in BuildOps and Vista.
• Perform accounts payable functions in accordance with Linc Service procedures.
• Ensure the strict confidentiality and privacy of financial records.
• Serve as a point of contact for internal and external accounts payable inquiries and provide support to technicians, sales teams, service clerks, and dispatchers as needed.
• Perform other duties as required.

Required Skills

• Ability to learn new software with proficiency of Microsoft Office applications, specifically Microsoft Excel
• Professional, approachable and customer-service oriented
• Strong work ethic and positive team attitude
• Attention to detail and a high degree of accuracy
• Good mathematical and analytical skills
• Strong oral and written communication skills
• Solid understanding of all aspects of Accounts Payable processes and practices

Required Experience

• Completion of Grade 12 Diploma or GED
• Accounts Payable or Project Accounting experience, is an asset

We firmly believe our employees are our best assets and we are committed to providing ongoing training and support to allow them to reach their full potential. Trotter & Morton Group of Companies is an industry-leader in safety, and we strive for an incident-free workplace in all aspects of our operations. If you have a strong work ethic and commitment to excellence, apply today and build a rewarding career as a member of our high-performing team.

Our Commitment to Diversity

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.

 

 

 

 

 

 

 

Required Skills

Required Experience