Payroll/HRIS Administrator (Hybrid)

Title:                       Payroll/HRIS Administrator                          
Department:          Human Resources
Reports to:            Human Resources Manager
Classification:       Permanent, Full-Time                                                    
Hours per Week:  35 hours                                                 
Salary Range:    $74,174.92 - $87,264.60 annual + benefits
Posted:                  August 06, 2026                                    
Closes: August 20, 2026  at 4 PM Eastern  

***This position will fill an existing vacancy

About the Library

Everyone at Burlington Public Library, no matter what your role, works together for the betterment of the people, the community, and the organization we serve.

We bring our best selves to work, delight in helping others, and have an abiding passion for service excellence. Each of us excels in the personal qualities and skills that are essential to our work and the BPL Team.

Qualfications

Education:

• Post-secondary diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred.
• Payroll Compliance Professional (PCP) certification with the National Payroll Institute required.
• Certified Human Resources Professional designation an asset.

Experience:

• 3-5 years of experience in payroll, benefits and pension administration.

Overall Purpose

This position is solely responsible for administering full cycle hourly and salary payroll, benefits, and pension for all Library staff. Responsible for the on-going maintenance of the HRIS. This position provides front-line support to staff, managers and senior leaders within the scope of payroll, benefits, and pension administration.

Key Accountabilities:

• Responsible for processing full-cycle bi-weekly payroll (salary and hourly) in a computerized environment. Processing includes audit, interpret, verify and calculate information/documentation to update and administer the employee database.
• Ensure all detailed data entry is accurate and audit the pay for every employee; checking earnings and deductions to ensure data integrity, system setup, and payroll administration continues with a high degree of accuracy.
• Responsible for the onboarding and maintenance of staff into benefit programs and pension plan.
• Maintain compliance with Canadian payroll legislation and statutory requirements including CPP, EI, income tax deductions, WSIB requirements and ROE administration.
• Update and maintain the integrity of the HRIS (Dayforce), which includes, but is not limited to, initial system setup and supporting employment changes throughout the employment life cycle.  
• Responsible for routine system upgrades or implementation of new system features, including testing of system changes 
• Maintain accurate paper and electronic records, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements.
• Support the HR team with the administration and management of short-term and long-term disability claims.
• Responsible for providing reports, as needed, to Managers and Senior Leadership.
• Experience resolving discrepancies professionally and confidentially.
• Maintains up-to-date knowledge on payroll, benefits and pension legislation.
• Performing additional related duties as required by Human Resources Manager.

Key Business Relationships

Internal: Staff, Managers, Human Resources Manager, Senior Leadership Team
External: Provides for benefits, pension, and HRIS / CRA

 
Key Competencies: Knowledge, Skills and Abilities

Behavioural

• BPL’s values during all interactions with internal and external individuals. 
• Communicate in a professional manner, which is consistent and aligned with BPL's Values.
• Consistently focused on driving positive employee experiences.
• Results oriented and committed to achieving tangible HR goals. 

Leadership

• Role model for BPL values in all interactions: approachable, compassionate, and easily engages others using effective communication skills.

Technical

• Knowledge of BPL organization such as vision, mission, values and strategic plan.
• Knowledge of policies, procedures, processes and systems within BPL.
• Working knowledge of relevant employment legislation including Human Rights, Employment Standards, MFIPPA, PIPEDA, Occupational Health and Safety.
• Proficiency in MS Office Suite.
• Proficiency with HRIS systems – Dayforce or comparable technology.

Work Environment

• Professional office environment at the Central Branch in Burlington.  
• This role is eligible for a hybrid work arrangement, with a blend of on-site and remote work based on operational needs.  
• Work hours are generally between 9:00 am to 5:00 pm. 
• Additional hours may be required due to business or operational requirements to attend meetings or events outside of regular work schedule.

Physical and Mental Effort

• Sitting for extended periods at a desk.
• Sitting/standing/crouching while filing.
• Looking at a computer screen for several hours per day.
• High degree of concentration and accuracy required.
• Moderate stress while navigating complex employee scenarios, competing priorities and tight timelines.
• Maintaining a composed, positive and diplomatic demeanor at all times.
• Occasional lifting up to 25 LBS (Bankers boxes etc.)