Administrative Assistant

Role Summary

We are currently seeking an Administrative Assistant to join our team in Kingston! The Administrative Assistant is responsible for the day-to-day operations, organization, and maintenance of the regional tool crib. This role ensures that tools, equipment, and consumables are available, properly tracked, maintained, and returned in a timely manner to support project execution. The Administrative Assistant plays a key role in supporting field teams by coordinating tool distribution, managing inventory accuracy, and fostering strong communication between job sites, procurement, and operations.

Why This Role Matters

Reliable access to tools and equipment is critical to keeping projects on schedule and crews productive. This role directly supports field operations by ensuring the right tools are available, compliant, and ready for use, while maintaining accurate inventory records and certifications. The Administrative Assistant helps reduce downtime, improve accountability, and support safe, efficient project delivery.

Key Impact / Purpose

• Ensure tools, equipment, and consumables are available, tracked, and properly maintained to support active projects.
• Maintain accurate inventory data and documentation to support operational planning and KPIs.
• Support field teams through timely coordination, communication, and problem resolution.
• Contribute to a safe, organized, and efficient warehouse / tool crib environment.

Duties and Responsibilities

• Helps maintain all tool crib operations, including issuing, receiving, tracking, and organizing tools and equipment.
• Maintain accurate records of tool usage, inventory levels, repairs, and replacements.
• Coordinate tool deliveries and returns with project teams and drivers, and shipper & receiver.
• Support procurement by identifying replenishment needs and assisting with tool and consumable selections.
• Ensure the tool crib is clean, safe, well-organized, and compliant with Modern Niagara policies.
• Maintain and update digital tooling systems
• Helps coordinate calibration, certification, or warranty service for applicable equipment.
• Support cost‑control initiatives by minimizing loss, damage, and unnecessary spending.
• Make Weekly visual inventory of sea-cans to assess availability of equipment.

Must‑Haves

• Strong organizational and time‑management skills
• Proficient computer skills, including Excel
• Clear and professional communication skills (verbal, written, and electronic)
• Attention to detail and accuracy in data entry and record keeping
• Ability to work independently and solve problems
• Willingness to learn and adapt in a fast‑paced environment
• Ability to work collaboratively with field teams, operations, and vendors
• Comfortable working in a role that is approximately 75% administrative / office‑based and 25% warehouse or tool crib‑based
• Comfortable working in a warehouse or tool crib environment and able to wear required PPE, including steel‑toed safety boots

Nice‑to‑Haves

• Knowledge of construction tools and equipment
• Previous experience in a tool crib, warehouse, or construction support role
• Experience working with inventory or asset‑tracking systems

This is a new position. Expected annual compensation; $47,500 - $52,000.

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
• Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at View email address on ca.snapjobsearch.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.