Administrative Assistant

A well-established property management organization is seeking an Administrative Assistant to join their operations team in Montreal. This opportunity offers exposure to commercial real estate operations and the chance to work closely with property management, maintenance teams, vendors, and tenants in a fast-paced environment.

Your new role

As the Administrative Assistant, you will support the day-to-day operations of a commercial property portfolio. Responsibilities will include responding to tenant inquiries, coordinating maintenance requests and service calls, creating and tracking work orders, processing invoices, preparing purchase orders, maintaining documentation and records, coordinating with vendors and contractors, and assisting with general office administration. You will work closely with the property management team to ensure smooth building operations and a high level of tenant service.

What you'll need to succeed

• 1–5 years of administrative, property management, tenant services, or operations experience
• Strong customer service and communication skills
• Bilingual in English and French
• Experience coordinating multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Experience with invoicing, purchase orders, documentation, or vendor coordination
• Property management experience is considered an asset
• Experience with Yardi or other property management software is an asset
• Strong organizational skills and attention to detail

What you'll get in return

• Competitive hourly rate
• 1-year contract opportunity with potential for extension
• Exposure to a reputable real estate organization
• Collaborative and supportive team environment
• Opportunity to build experience within property management and operations
• Convenient Montreal location with access to public transit

What you need to do now

If you're interested in this role, click 'Apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.