administrative assistant -4 days/week.

Are you known for your resourcefulness, curiosity, and Excel proficiency? Do you enjoy variety in your workday and seek a pivotal role where your autonomy makes a real difference?

We are looking for a highly versatile Administrative Assistant for a renowned wealth management firm based in downtown Montreal. Joining a small, dynamic team of seven, you will serve as the true backbone of the office on a daily basis.

This position offers a rare opportunity to join a stable investment firm while enjoying a balanced, four-day workweek.

To apply: Send your resume today to View email address on randstad.com.

Advantages
Compressed 4-day workweek (32hrs/week): Monday to Friday

Group insurance: Comprehensive coverage after 3 months (majority of the cost covered by the employer).

Holiday break: Office fully closed during the Christmas and New Year period.

Prime location: Open-concept offices located in the heart of downtown Montreal.

Stability and culture: A family-oriented, people-focused work environment with very low staff turnover.

Responsibilities
Administrative and Operational Support

Office management: Answering phone calls, managing email correspondence, and maintaining general workspace organization.

Travel coordination: Making travel reservations and preparing itineraries.

Calendar management: Tracking schedules and deadlines for group companies.

Personal support tasks: Assisting management with various errands or personal administrative matters (e.g., vehicle registration, auto insurance, etc.).

Basic Accounting and Financial Support

Payroll processing: Preparing and processing payroll for 7 employees via the Desjardins system (acting as the point of contact with Desjardins).

Banking operations: Performing bank reconciliations, Interac transfers, manual deposits (including trips to the bank as needed), and managing cash receipts via the banking platform.

Modeling and tracking: Creating and maintaining automated Excel spreadsheets to track transactions for 2 to 3 investment companies.

Qualifications
- Relevant experience in administrative support, secretarial work, or basic bookkeeping.
- Excellent command of Excel (++) and strong overall proficiency with technology and the Microsoft Office suite.
- Accounting knowledge: practical knowledge of payroll processing (experience with Desjardins is an asset) and bank reconciliation.
- Autonomy, proactivity, resourcefulness, a strong sense of curiosity, and professional rigor.
- Bilingualism (French/English).

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at View email address on randstad.com.

For more information on this and all other positions currently available, visit

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process. show more