Office Administrative Assistant

THE VANCOUVER SCHOOL BOARD WELCOMES APPLICATIONS FOR THE POSITION OF:

OFFICE ADMINISTRATIVE ASSISTANT (OFFICE SUPPORT B)

Position: Part-Time (0.7142 FTE)

Position Type : Permanent, Part-Time

Salary : $29.68/hour

Benefits : Extensive benefits and municipal pension plan

Location : 100% in-person at South Hill Education Center

Hours/Schedule : 5 hours/day, 5 days/week

• September to June :  Mondays to Thursdays - 3:30 pm to 8:30 pm            Saturday - 8 am to 1 pm
• July to August : Monday to Friday - 11 am to 4 pm

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation).

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students' needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students' overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit .

THE OPPORTUNITY: OFFICE ADMINISTRATIVE ASSISTANT 

Responsibilities:

In this position, you will:

• Perform office functions to support the operation of Adult Education.
• Assist in the preparation and verification of Ministry reports (1701, SADE, TRAX, Provincial exam/registration).
• Accurate data entry of student information and registration, student record maintenance.
• Prepare and maintain a variety of standard office records, compile and prepare summaries and reports.
• Act as receptionist to greet visitors, answer telephone, route phone calls, direct visitors and maintain a message service for school staff, students and others.
• Types from copy and rough draft a variety of material including correspondence, reports, forms, statements, classroom materials, etc.
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures.
• May be required to work with SFE system to assist in the placement of Employees On-Call.
• Perform other work within the band as assigned.

Qualifications

• Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of two(2) years of office experience or an equivalent combination of education and experience.
• Thorough knowledge and experience with Microsoft Office programs.
• Exceptional customer service, interpersonal and communication skills.
• Excellent organizational skills and ability to establish priorities and meet deadlines.
• Ability to work independently as well as in a team environment.
• Ability to complete work with a high degree of accuracy within a busy work environment.
• Must be able to meet the following assessments: current Word and Excel (+65%), and composing correspondence.
• Candidate must possess or be willing to obtain an occupational first aid certificate and will be required to perform occupational first aid if assigned by the principal. OFA attendants may, at the direction of Employee Services, be required to perform emergency coverage at other locations.

Your application MUST include:

• Cover letter
• Resume
• Three (3) Professional References including names, email addresses and phone numbers of your most recent supervisors/managers
• A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)

TO APPLY

1. To be considered for this position, apply via MAKE A FUTURE. Include a cover letter, resume, and references.
   
2. Create a profile on Make a Future.
3. Click "Apply Now" under support positions.
4. Upload all supporting documents.
5. Answer all job posting questions.
6. Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email View email address on makeafuture.applytoeducation.com.

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.