Logistics Coordinator

SUMMARY

The Logistics Coordinator supports the Distribution department with clerical/administrative functions. Support includes administrating various department projects and tasks relating to all phases of Logistics activities. This is a 1 year contract with the possibility of becoming permanent.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by the company.

Outbound Logistics

• Preparation of shipping documents and scheduling with transportation companies
• Controlling and approving freight charges/invoices
• Tracking and controlling the on-time delivery of cargos from warehouse(s) to final customers
• Processing freight claims, shipping errors, RGA and tracking shipping accuracy KPIs
• Scheduling inbound containers to warehouses
• Building loads for shipment from 3PL warehouses and coordinator with 3PL companies for shipment

Secondary Role

• Replenishing office and warehouse supply
• Participating in cycle inventory counting
• Supporting warehouse tasks as needed

Inbound Logistics

• Scheduling and monitoring on-time shipments of cargos
• Advance shipping Notification (ASN) to ensure timely customs clearance of cargos by collecting, verifying shipping documents and submitting to brokerage
• Scheduling imported containers to/from warehouses and 3PLs - high level of coordinating with warehouse manager and between carrier, brokerage and drayage companies to prevent detention/demurrage charges 
• Coordinating with customers for receipt (delivery appointment) of inbound containers
• Controlling and approving invoices
• Following up, updating and communicating ETA with final customer/sales team
• Processing claims (Damaged/Missing items)

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• University degree in Data Science, E-Commerce or Supply Chain is considered an asset
• Preferably 3 – 5 years work related experience
• Knowledge of administrative procedures and systems such as managing files and records, designing forms, and other office procedures and terminology
• Must be detail oriented, have a high degree of accuracy, and be able to multi-task in a fast-paced environment
• Must have excellent interpersonal and written communication and organization and time management skills
• Must have general office skills including utilization of office equipment
• Must have strong team player skills
• Strong knowledge of Windows, Word, and Outlook with advanced skills preferred in Excel (i.e. pivot tables, charts and formulas).
• Experience managing 3PL operations is an asset.
• Experience using SAP S/4HANA is an asset.
• Ability to communicate in French, both verbally and in writing, is an asset.