NOC 13110 - Administrative assistants

Job Summary

Provide administrative support to departments and ensure efficient office operations. Coordinate scheduling, communications, and document management to support staff and management.

Number of Positions

5

Main Duties

• Answer and direct phone calls, greet visitors, and manage general reception duties.
• Prepare, format, and proofread correspondence, reports, and presentations.
• Manage calendars, schedule meetings, book meeting rooms, and coordinate travel arrangements.
• Maintain filing systems, perform data entry, and ensure accurate record keeping.
• Order and maintain office supplies and liaise with vendors for routine maintenance.
• Support team members with administrative tasks, including expense reports and basic bookkeeping assistance.

Requirements

• Secondary school diploma; post-secondary certificate in office administration or related field is an asset.
• Minimum 1 year of administrative or clerical experience in an office environment.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and common office equipment.
• Strong written and verbal communication skills in English.
• Ability to prioritize tasks, manage time effectively, and handle multiple duties simultaneously.
• Demonstrated discretion handling confidential information and professional work ethic.

Required Skills

• Customer service and reception
• Calendar and schedule management
• Document preparation and proofreading
• Data entry and record management
• Organizational and time-management skills
• Problem-solving and attention to detail

Benefits

Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location.

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About GTR Worldwide

We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement.

At GTR Worldwide , we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.

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