Administrative Assistant II

Job Status : Temporary Full-Time

Union : Non-Union

Number of Positions : 1

Hours of Work: 35

Location: Riverview Gardens

Closing Date : February 11, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a temporary full-time Administrative Assistant II in the Senior Services division. This temporary full-time opportunity is for a period up to February 2028. 

Job description

The Administrative Assistant II will prioritize, perform, and oversee a number of administrative tasks to achieve outcomes and provide project support.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies


• Provide a wide range of administrative tasks, providing clerical support as needed


• Maintain databases and records for the functional area


• Monitor staff attendance and entitlements entering information into database, including vacation time, sick time, lieu time, overtime, etc. and ensure functional area information is complete and accurate


• Maintain accruals providing reports


• Prepare and monitor leave of absence and keep records (i.e. maternity, education, LOA, sick leave etc.)


• Assist with preparing letters as needed by functional area


• Submit payroll data to the payroll department, monitoring, adjusting and preparing for submission


• Provide Reception support; receive and screen information, correspondence, staff, and phone calls using judgement


• Create, track, post and process internal job postings


• Track and prepare probation reports for new employees


• Provide backup support to Accounts Payable and Resident Accounts


• Order and purchase supplies


• Report in provincial databases

Essential qualifications

• College certificate or diploma (preferably in an office administration related program), plus two (2) to four (4) years of related administrative experience


• Experience working in a municipal environment or other government related environment supporting management positions


• File management experience, preferably with TOMRMS system


• Experience with statistical reporting and tracking capabilities and database management including tracking vacation time, lieu time, sick time, overtime, in an HRIS program


• Demonstrated competency in customer service, including dealing effectively with difficult and irate customers


• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program) and ability to learn new software applications as required

Other qualifications

• Experience with JD Edwards

Work environment/hours of work

• This position works weekday hours, with occasional evening and weekend hours

Driver’s licence/vehicle requirements

Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

• This position works with vulnerable residents in a position of trust and authority, on a sustained and regular basis, in a largely unsupervised capacity. A Vulnerable Sector Screen is required (Fixing Long-Term Care Act section 252 O. Reg. 246/22) prior to being accepted for employment. You must be 18 years of age or older to obtain a vulnerable police check.


• All staff members shall promptly provide the employer with a signed declaration disclosing new charges, convictions, orders and restraining orders, consistent with Ontario Regulation section 253 O. Reg 246/22 made under the Fixing Long-Term Care Act, with respect to the period since the date the person’s last criminal reference check under subsection (2) was conducted.

Essential physical and/or safety requirements

• Annual Flu immunization is required


• 2 step TB skin test to be completed within two weeks of starting position


• Sitting: constant sitting in chair (computer duties, paper work, telephone, etc.; some positions may be required to travel to different sites)


• Hands: constant fine finger dexterity (movement), mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.; stapling)

Benefits

This temporary full-time position has an hourly wage of $30.914 to $35.014 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay. Where a permanent employee is receiving benefits and is the successful candidate for a temporary vacancy, benefits will remain as per the policy manual.

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at View phone number on jobs.jobcopilot.com. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.