Administrative Assistant

ABOUT US

At Talbot & Associates (T&A), we’re not your typical accounting firm. Founded right here in Manitoba in 1991, we’ve been making numbers look good and making clients smile for over 30 years. We’re a team of 90+ amazing humans who treat each other like family, share knowledge generously, and believe work should be rewarding and enjoyable. We take pride in helping our team members live their dreams, whether that’s advancing in their career, developing new skills, or simply enjoying life outside of work.  

We’re excited to welcome a motivated and resourceful Administrative Assistant to our team in a full-time, permanent role. If you’re looking for stability, a positive workplace, and the chance to make a real impact every day, this is the perfect opportunity.

In this role, you will play an important part in keeping our operations running smoothly by managing day-to-day administrative tasks, supporting multiple departments, and ensuring communication and documentation are handled accurately and efficiently.

We’re looking for someone who is highly organized, adaptable, and comfortable balancing multiple priorities while still paying attention to the details. You’ll work closely with leadership and team members across the organization, so strong communication skills, a positive attitude, and a team-focused mindset will be key to success in this role.

WHAT WE OFFER

We believe great work deserves great rewards. Here’s what you can look forward to:

• Hourly pay for every hour worked, including during busy seasons, with the option to be paid out for extra hours or bank them for future use.


• Health coverage that works for you, plus the option to invest the unused amount into a deferred profit-sharing plan.


• Comprehensive group benefits including life insurance, dependent life insurance, accidental death and dismemberment insurance, and long-term disability insurance.


• Smart investment opportunities, including a group retirement savings plan and a group tax-free savings account with payroll deduction options.


• A real voice where your ideas matter, and your impact will be felt.


• Ongoing learning and career growth with the possibility of tuition and course reimbursement.


• Flexibility to accommodate special work hour arrangements.


• A work culture built on trust, support, and fun. We celebrate wins, help each other, and enjoy social events together.


• An open-door opportunity for wage negotiations based on performance.

WHO YOU ARE

• A warm and positive individual who is intrinsically motivated and demonstrates excellent verbal and written communication skills.


• An individual with strong organizational and time management skills who can prioritize workloads and effectively manage tight deadlines.


• Someone with meticulous attention to detail.


• A collaborative team player with strong interpersonal skills, who can maintain effective working relationships with peers and clients.


• An individual who understands the importance of maintaining privacy and trust and can handle confidential information with discretion and integrity.

WHAT YOU’LL BRING

• Strong knowledge of general office procedures involving admin duties to help the office run smoothly and efficiently.


• Hands-on experience with productivity applications, including word processing, spreadsheets, and presentation software.


• Excellent writing and communication skills.


• Superior time management, multitasking, and the ability to prioritize tasks with minimal supervision.


• High level of sound and independent judgment, reasoning, and discretion.
  


• A professional, responsive, and positive work attitude is essential.


• Previous experience in handling confidential or sensitive information.

• Minimum two years of relevant administrative experience.
  


• Bilingualism (French/English), which is considered an asset but not required.

WHAT YOU’LL DO

• Provide comprehensive administrative support to all departmental team members.


• Prepare, review, and format documents, reports, and correspondence for the management team.


• Professionally receive and screen inbound calls, emails, and client inquiries.


• Support billing, invoicing, and accounts receivable processes.


• Coordinate departmental office activities, including internal and external events.


• Review, process, and distribute incoming and outgoing mail.


• Manage daily calendars and appointments for partners, managers, and other team members.


• Uphold strict confidentiality in all interactions and documentation.


• Assist in preparing reports, presentations, and other deliverables.


• Maintain a professional and polished image in all team and client interactions.


• Monitor and maintain office supply inventory; place orders as needed.


• Arrange travel accommodations with accuracy and attention to detail.


• Perform other relevant duties as assigned.

Talbot & Associates is a dynamic and fun work environment that offers tremendous growth to each team member and an unparalleled wealth of knowledge and experience for our clients. We offer many opportunities for advancement, including through pre-existing career paths and support and encouragement to pursue new specializations not yet mastered by our firm. If you are seeking a rewarding career with a results-driven team that prioritizes personal development, fosters transparency, and celebrates diversity, we would love to hear from you!