Administrative Assistant II

  Ready to build a rewarding career in an industry that is transforming the future?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Administrative Assistant II to join our Fixed-Plant Maintenance team in Voisey’s Bay, Labrador, a fly-in fly-out operation.

This permanent position will be on a Monday to Friday schedule working primarily from a home office location with infrequent visits to the Voisey’s Bay Mine Site.

As an Administrative Assistant II, you will be providing administrative assistance daily to the Fixed-Plant Maintenance, Utilities Maintenance, Reliability, and Integrated Planning and Scheduling Departments, as well as support to other departments when needed. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintain contact with all offsite offices, liaise with head office and other business locations.

Additionally, in this position you will:

• Communicate with contacts at all levels inside and outside the organization, providing and obtaining information from other managers and directors or outside representatives.
• Receive and screen telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save manager's time.
• Schedule appointments and coordinate arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings).
• Organize and maintain files of immediate supervisor's correspondence and records, following up on pending matters.
• Draft and type routine letters and memoranda from specific instructions, and prepare regular correspondences, reports, and presentations.
• Produce a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Process invoices for payment into the SAP system and maintains invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
• Work independently within specific scope as determined by the immediate supervisor.

What We Offer You

• Competitive compensation including a variable annual incentive plan
• Participation in a competitive Defined Contribution Pension package
• Comprehensive benefits package (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life’s reasons (vacation, personal, sick, parental)
• Work culture dedicated to safety, diversity & inclusion, and career growth
• Employee Family Assistance Program
• Virtual Healthcare online
• Online training and career development opportunities
• Chartered flights within Newfoundland & Labrador
• 24/7 access to a fully stocked cafeteria with balanced meals prepared by our culinary team
• Access to recreational facilities and social activities (cardio/weight room, gymnasium, music room, movie theatre, etc.)
• Accommodations are equipped with cable TV, internet, and unlimited long-distance calling
• All Personal Protective Equipment is provided upon hire. Employees are given a safety boot allowance and receive a 100% reimbursement for prescription safety glasses

About You

Education:

• A 2-year college diploma in Office Administration is required.

Experience:

• A minimum of 3 years’ experience in a similar role.

Skills:

• Strong ability to work cooperatively within a team environment
• Self-motivation and ability to complete work with minimal supervision
• Strong computer skills in Microsoft Office are required
• Strong organizational and interpersonal skills are required
• High level of confidentiality is required
• Knowledge of SAP is considered an asset

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role. At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21 st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Pay Grade: G05

Apply by: Sunday, February 15 th , 2026

#ValeBaseMetals

Interested applicants must submit their application online at .