Office Administrator (Mississauga)

Job Summary

The Office Administrator is responsible for ensuring the smooth day‑to‑day operations of the office. This role supports staff, manages a wide range of administrative tasks, and maintains an organized and efficient workplace environment. It also provides administrative support to senior leadership and executives, including managing calendars, preparing documents, and facilitating communication to ensure priorities and deadlines are met efficiently. Primary Responsibilities

Oversee day‑to‑day office operations to ensure smooth workflows and high service standards. Handle incoming calls, emails, and general inquiries in a skilled manner. Maintain and monitor office supplies and equipment inventory in all locations and place orders when needed. Manage office functions including, but not limited to, reception, mail distribution, and document preparation. Coordinate end‑to‑end logistics for staff meetings and events, including scheduling, materials, and vendor support. Coordinate catering and meal arrangements for meetings and events, including ordering lunch and managing dietary requirements as needed. Coordinate travel arrangements for staff, including booking flights, accommodations, and rentals, ensuring cost‑efficiency and adherence to budget. Manage timely replacement of toner cartridges. Prepare and edit documents, trackers, and presentations using tools such as Microsoft Outlook, Microsoft Excel, and Microsoft Word. Maintain cleanliness and stock levels of office beverage stations. Source, negotiate, and manage relationships with office vendors and service providers. Provide administrative and operational support to the leadership team and cross‑functional departments as needed. Other related duties as assigned. Requirements

Proven experience as an Office Administrator, Administrative Assistant, or similar role. Certificate, diploma, or bachelor’s degree in Business Administration is preferred. Proficiency in the Microsoft Office Suite (Outlook, Excel, Word). Maintain a skilled, polished presence with an executive demeanor, demonstrating discretion, strong interpersonal skills, and the ability to interact confidently with senior leadership and external stakeholders. Five or more years of experience in the manufacturing industry, preferably in food manufacturing. Experience coordinating travel and negotiating with vendors is a strong plus. Ability to work independently and as part of a team. Strong problem‑solving skills. Strong attention to detail and highly organized. Strong communication, analytical, and troubleshooting skills with the ability to make timely decisions associated with process upsets. Adaptive work style with the ability to handle multiple priorities, challenging demands, and function positively in a dynamic collaborative work environment. Communicates well and deals professionally with all levels of contacts (internal and external). Compensation & Benefits

Base salary: CAD $65,000 per year. Comprehensive health, dental, and vision benefits package. Retirement savings plan (RRSP) with employer contribution/match. Paid Time Off. Equal Opportunity Employer

Cérélia is an equal chance employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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