Corporate and Special Events Coordinator
By Peter and Pauls
Location: 6260 Highway 7, Vaughan Ontario
Posted date: June 10, 2026
Corporate and Special Events Coordinator
About the Role
- Peter and Paul’s Hospitality Group is seeking a highly organized, detail-oriented, and driven Corporate and Special Events Coordinator to join our growing team.
- This role works closely with the corporate sales team across all PNP venues to coordinate and execute confirmed corporate and special events from start to finish.
- The successful candidate thrives in a fast-paced environment, demonstrates exceptional time management and communication skills, and is passionate about delivering seamless, high-quality event experiences.
Key Responsibilities
- Coordinate all details for confirmed corporate and assigned special events across PNP venues.
- Liaise with internal departments (sales, operations, culinary) and external vendors (AV, décor, etc.) to execute successful events.
- Create detailed agendas, floor plans, event summaries, and BEOs for operations and vendor teams.
- Maintain and manage the master calendar for confirmed events, pending inquiries, deposits, and payments in collaboration with the Controller.
- Build and maintain strong vendor relationships for future event partnerships.
- Identify and execute upselling opportunities (décor, food upgrades, add-ons) to increase venue revenue.
- Assist in executing departmental sales, marketing, and business plans.
- Attend client meetings, tours, tastings, trade shows, and special projects as required.
- Participate in weekly operations meetings to present upcoming events.
- Maintain and update client databases for correspondence and promotional initiatives.
- Coordinate internal corporate events and client appreciation functions to support sales growth.
- Maintain strict confidentiality of all company and client information.
Qualifications & Experience
- Bachelor’s degree or diploma in Event Planning (or related field).
- Minimum 3 years of experience in a similar event coordination role.
- Exceptional organizational and time management skills.
- Strong verbal and written English communication skills.
- Ability to multitask, prioritize, and maintain a strong sense of urgency.
- Creative, resourceful, cost-conscious, and solution-oriented.
- Strong relationship-building skills and ability to work both independently and collaboratively.
- Proficiency in Microsoft Office, including Excel and Word.
- Must have a valid driver’s license and access to a personal vehicle.
- Must have a personal cell phone for business communication.
Work Schedule & Requirements
- Monday to Friday, 9:00 AM – 5:00 PM at a minimum.
- Flexible availability required, including evenings, weekends, and holidays based on event schedules.
- On-site position (not remote or hybrid).
- This position is in office daily.
What We Offer
- Competitive salary.
- Comprehensive benefits package.
- Opportunity to work with a respected and established hospitality group.
- Dynamic and collaborative team environment.
How to Apply
- Please submit your resume to: ***email_hidden***
Vacancy posted 1 day ago
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