Project Billing Administrator

Vaughan, ON

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Mircom is seeking a driven and detail-oriented Project Billing Administrator with proven experience in handling all billing related activities. The Project Billing Administrator will report to the Billing Manager and work closely with the sales team. The successful candidate will be ale to demonstrate accurate billing through Progress Billings or as per contract agreements, while ensuring all project revenue and cost activities are accounted for in a timely manner. This is a full time permanent role based out of head office in Vaughan, ON.

• Manually enter sales orders.
• Manually create projects in the system in a timely manner.
• Create Purchase Orders (PO) for sub-contractors and upon job completion receive the sub-contractors’ invoices and close PO for billing.
• Process updates to scope, budget, ensuring the project is organized, while correctly maintaining all information and documentation.
• Ensure on time project billing and overview project cost spend and customer billing.
• Track and monitor budgeted labour hours.
• Resolve issues arising from actions or events involving administrative functions, including Accounts Receivable.
• Create credit notes as required.
• Meet monthly billing targets and deadlines given by Billing Manager.
• Produce various ad hoc reports and metrics as required.
• Maintain constant communication with Project Managers, Sales Reps, project Coordinators, and other internal teams to collect information, and clarify project details, resolve discrepancies, and ensure projects remain accurate and on track.
• Update Billing Manager regarding any inconsistencies or challenges.
• Assist Billing Manager with other duties as required.

• Post-secondary education from an accredited university or college in accounting or finance.
• Ability to communicate effectively across all levels of authority within an organization.
• Strong work-ethic.
• Minimum 1 + years’ of billing experience.
• Proven ability to prioritize project-related tasks efficiently and manage multiple billings deadlines.
• Proven track record for improving process efficiencies and solving problems.
• Detail oriented with strong administrative and organizations skill.
• Excellent communication skills both written and verbal, and internal personal skills.
• Intermediate to advanced knowledge using Excel, PowerPoint and other Microsoft Office products.
• Must be able to work 9:30am till 6:00pm shift.

• A great working environment with opportunity for career advancement
• Competitive salary
• Group Insurance benefits
• Company RRSP program

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.  

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code.  In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.   

At Mircom Group of Companies, we take a thoughtful and balanced approach to compensation. Salary ranges reflect the starting point for each role, while final offers are determined through a holistic assessment of the candidate’s skills, experience, qualifications, potential contributions, internal equity, and prevailing market conditions following the selection process. In addition to competitive pay, Mircom offers a comprehensive total rewards package that includes robust benefits coverage and RRSP.

Disclaimer:  Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited.