US Payroll Administrator

Job Responsibility: The Payroll Administrator will work as part of the payroll team. Accurately process payroll changes, new hires, terminations, and all other data changes in the system to make sure process payroll runs accurately. Offer training and assistance to all employees on proper payroll procedures. Key Responsibilities:

• Assist Payroll team in processing multi-frequency and multi-provincial payrolls for approximately 6500 salaried, hourly and unionized employees. Process all regular, commission, bonuses and other special payments in a timely and accurate manner.
• Payroll data entry; vacation pay outs, allowances, increases, retro-active adjustments, verifying and inputting taxable benefits, setting up garnishments, other deductions and preparing ROE's as required.
• Audit payroll registers prior to transmission.
• Process payroll using Workday Payroll, cross train and act as backup for other team members.
• Distribute paystubs, receive and file payroll registers, remit garnishments.
• Import data from time and attendance program (Agile); review data for accuracy and completeness and trouble shoot errors.
• Set up and maintain new hires and terminations in payroll and time & attendance software.
• Update electronic employee records and file payroll information in employee files; scan and electronically file historical payroll registers and prepare physical copies for archiving.
• Reconcile payroll tax accounts.
• Respond to employee and government agency inquiries in regards to payroll.
• Assist team in reviewing and developing internal policies and procedures.
• Assist in the preparation of month end journal entries for payroll, review and reconcile data for accuracy.
• Generate reports as required.
• Adhere to all procedures and policies, payroll regulations, legislation and standards.
• Other duties as assigned.

Knowledge, Skills, Abilities and Competencies:

• Minimum 4-5 year full cycle experience with a high volume payroll of 1000+ employees.
• Payroll certification or college diploma in related field.
• Experience with Workday Payroll, preferred.
• Able to maintain confidential information; deal with people sensitively and professionally at all times.
• Excellent attention to detail, data entry, time management and organizational skills.
• Computer literacy, including effective working skills of MS Word, Excel and e-mail required.
• Strong communication skills both written and verbal.
• Proactive and strong team work approach, good interpersonal skills.
• Successful completion of criminal and financial background check.
• Demonstrated knowledge of payroll and payroll tax laws required and ability to stay current on legislation changes.
• Workday Experience Preferred.

We thank you for your interest. Only those selected for an interview will be contacted.

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