Part-Time Administrative Assistant / Reception

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
The Administrative Assistant position leads and coordinates all secretarial and administrative duties in the ministry for London Citadel.

General Administration
Perform general office duties such as answers and screens telephone calls and directs enquiries and answers inquiries; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; Draft and type correspondences or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy; Draft and distribute thank you letters to volunteers and donors.
Assist with the preparation for the Annual Ministry Unit Review.
Maintain databases (e.g., volunteer information, contact lists, inventory, hours worked); may input data into The Salvation Army Management Information System – S.A.Draft and prepare church bulletins, newsletters, presentations, brochures, flyers, advertisements, invitations, certificates subject to Corps Officer approval (e.g., power point presentations), and post approved information to social media.
Open and distribute in-coming mail and processes out-going mail including materials of a confidential nature; Order all stationery supplies and maintains adequate office supplies and other supplies as needed (janitorial supplies; kitchen supplies); arranges for maintenance of office equipment.
Ensure the general cleanliness and orderliness of the front entrance and reception area, update publications and displays as required.
Administrative support to corps programming, including events, camps,
Sunday School teachers, PowerPoint, Children's Time, Special Music, etc.).

Arrange for occasional property maintenance repairs when local Property Manager is on vacation.
Coordinate details associated with all facility rentals, including preparing lease and rental agreements, and accepting monetary payments for building rentals.

Serve as the custodian of the gift card log, Corps Petty Cash; receive, process, reconcile and replenish petty cash and store securely in the Corps safe.
Accept in person donations from the public and issue receipts for donations where applicable.
Input timekeeping balances using Workday for bi-weekly payroll.
Community

MANAGERIAL/Technical Leadership RESPONSIBILITY :

~ FINANCIAL AND MATERIALS MANAGEMENT:

This is a permanent part-time position based on 25 hours per week.
The work environment is typically in a general office setting in generally agreeable conditions.
This job requires using a computer frequently, working in a sitting position for periods of time
The performance of the job requires the ability to lift/move 30 lbs., reach, bend, twist, and stoop frequently, work in a standing or sitting position for long periods, un-packing delivery vehicles, and computer keyboarding.
Occasional travel (up to 5%) is associated with this position.

Monday to Friday. Has completed Administrative Skills course or similar program
· Minimum of two (2) years of prior related experience, including administrative, senior administrative/secretarial and general accounting experience.
Experience dealing with office equipment and tools.
personal vehicle and insurance is required.

Proficiency in all Microsoft Office products is required - i.e., Word, Excel, Publisher, PowerPoint, and telephone, photocopier, scanner, and fax machine etc.
Exceptional organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision.
Able to work in a consultative, diplomatic and tactful manner when dealing with the public, both in person and on the telephone.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures.
Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.