CES Financial Administrator

Job Responsibility: Join the YMCA Team! Be the Spark! Join our professional and passionate team and be the spark that ignites the potential in others. Our culture is of paramount importance to us. We formally measure employee engagement annually to ensure our employees are having an excellent employment experience. Our current level of engagement is 80%, compared to some Canadian employer statistics of 69%. YMCA of Southwestern Ontario was founded in 1856 and has over 200 locations from Goderich to Point Pelee, and Windsor to Woodstock. We are one of the largest not-for-profit providers of licensed child care in Canada and have over 100 school age programs across our regions. We also offer settlement services to newcomers, employment programs, mental health support, and youth programs. YMCA of Southwestern Ontario operates two overnight camps, one in Point Pelee National Park, and one on Beausoleil Island in Muskoka. We also have 15 Health & Fitness branches across Southwestern Ontario. Why The Y? At the Y, our people are central to delivering our mission. We are committed to the development of healthy communities and welcome people of all backgrounds, beliefs, and abilities. We provide valuable training and development opportunities to help our team members grow professionally and personally. We look for the following qualities in all of our employees and volunteers:

• Demonstrates our Core Values; Caring, Honesty, Respect & Responsibility and Inclusivity
• Fun, Enthusiastic & Friendly Individuals
• Hardworking and Dependable
• Positive Role Model
• Team Player
• Professionalism
• Enjoy working in a Social Environment
• Ability to effectively communicate with Employees & Members

Employees and volunteers of YMCA of Southwestern Ontario are ambassadors for the Y both on and off the job. We rely on them to help share our mission and increase awareness of the positive impact the Y can have on the lives of people in their communities. Particularly how we are helping to create healthy children, healthy families, and healthy communities. All employees and volunteers are required to provide a current satisfactory Criminal Record and may require a Vulnerable Sector Search as a condition of their employment. Police Record checks are reviewed on an individual basis, and the offense(s) - if any - is considered in the decision-making process in relation to the requirements of the position, therefore not eliminating all candidates with a record from being offered gainful employment. Position: CES Funding Administrator Location: Hybrid work model Start Date: Approximately April, 28,2025 Salary: $35,100 - $39,000 As part of your total compensation:

• Receive a complimentary YMCA personal membership to our Health & Fitness facilities and discounts on YMCA child care and camp programs
• Access vacation entitlement in accordance with the employment standards regulations, and up to 12 paid personal days annually
• Benefits package and Pension, applicable with position/contract length
• Be part of a caring and supportive network of people to help each other succeed
• Complimentary access to wellness and counselling services
• Contribute to real, meaningful impact in the lives of children and youth

In this role, you will:

• Provide support for CES external assurance and compliance reporting (such as special purpose audits, Review engagements, Cost Reviews)
• Assist in the preparation of budget and other financial submissions being sent to municipalities
• Prepare applications and reconciliations for special funding
• Prepare and review monthly registration system (CRM) allocations for accuracy
• Monitor registration system (CRM) for accuracy and functionality for department
• Work collaboratively with the payroll department to determine and calculate any compensation outside of regular pay and report and track for funders
• Prepare the wage applications and wage and capacity reconciliations
• Review monthly wage expenses and related funding allocations and prepare required journal entries
• Compile wage and other expense data and invoice external parties as required
• Track a variety of detailed information and data and maintain accurate records
• Support appropriate allocation and recording of lump sum funding payments from municipalities (such as bulk subsidy funding received) through detailed follow-up with program leads.
• This position is a hybrid work role, with a flexible combination of work-from-home, in-person work in the London Wortley office, and occasional travel to other Y locations for in-person meetings and events as needed. Currently, this role should be prepared to work in the London Wortley office for a minimum of approximately 2 days per month.

Education & Skills Qualifications:

• Post-secondary education in Accounting or related field
• Minimum of 5 years of related experience
• Ability to plan, organize, and prioritize work to deal with multiple demands and deadlines
• Exceptional Excel skills and good working knowledge of all Microsoft applications, email, and internet applications
• Current and acceptable Criminal Record Check is a condition of employment for all staff and volunteers.
• Good communication skills, both written and verbal.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. NOTE: The YMCA of Southwestern Ontario is committed to providing a barrier-free environment for all stakeholders, including our members/participants, employees, job applicants, suppliers, and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005), and its associated standards and regulations. Candidates, please be advised that our recruitment process incorporates AI technology for initial application screening. This assists us in efficiently assessing qualifications. Rest assured, our recruiters will additionally review resumes to ensure a fair and accurate assessment is completed.