Administrative Assistant - Healthcare - Full-Time

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Site: Hydro Place - 700 University Avenue Toronto, ON M5G 1X6

Department: Clinical Trial Agreements

Shifts: Monday - Friday

Temporary Full-Time

The Administrative Assistant II (16-month maternity leave coverage) will provide a critical administrative function within the Clinical Trial Agreements (CTA). Reporting to the Manager, the Administrative Assistant will work closely with the Manager and Operations Team to provide support to the core services of the Clinical Trial Agreements Team. Key responsibilities will include facilitating the execution of contracts and related paper flow, management of the research agreements database, initial assessment and intake of agreements and legal documents, and duties as assigned. exercises moderate judgement and decision making, using established policies and procedures, to resolve problems; responds to inquiries requiring a general understanding of departmental policies and procedures; Completion of a Community College Diploma in General or Medical Office Administration or equivalent

• Experience in a Microsoft Office environment (Excel, Word and PowerPoint) as well as internet searches
• Previous on-the job experience with databases
• Excellent interpersonal and customer service skills
• Excellent organizational and time management skills
• Comprehensive knowledge of organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Knowledge of medical and scientific terminology
• Accuracy in data entry and attention to detail
• Familiarity with legal documents would be an asset
• Familiarity with the Tri-Council Policy on Ethical Conduct for Research Involving Human Subjects and some familiarity with Good Clinical Practice Guidelines would be an asset

Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )

A flexible work environment

Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

Please be advised that a Criminal Record Check may be required of the successful candidate. Requests for accommodation can be made at any stage of the recruitment process.