Administrative Assistant III, General

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union

Number of Vacancies: 1

Site: Toronto General Hospital, ELLICSR Centre

Department: Cancer Education

Reports to: Director, Knowledge Translation, Cancer Education Program

Status: Temporary Full-Time (12-month contract with option for renewal) 

Hours: 37.5 Hours Per Week

Shifts: Monday-Friday

Closing Date: September 12, 2025

Position Summary:

The successful candidate will work closely with the Director of Knowledge Translation and the team within the Cancer Education Program, as well as with colleagues at the Princess Margaret Cancer Centre (PM), to support education programs and projects. The Administrative Assistant will be a key member Cancer Education team and bring in expertise in managing administrative tasks, coordinating projects, and communicating with stakeholders.

Duties 

Working under the direction of the Director, Knowledge Translation, Cancer Education Program, the successful candidate will:

• Support digital and in-person education offerings, including room and meeting bookings, catering and event set-up, and communications with stakeholders.
• Collaborate with the team to deliver high-quality and impactful educational programming and events.
• Proactively manage potential issues and communicate regularly with the Director about project milestones and needs.
• Develop a feedback model to assess the impact of education initiatives.
• Support and steward finances and financial disbursements related to education program expenses.
• Perform cross-functional and/or other duties consistent with the job classification, as assigned or requested

 

Qualifications

 

• At a minimum, a completion of a Bachelor's degree.
• A minimum of 4 years of relevant experience in an education/ administrative role.
• Experience in a project coordination/management.
• Experience with developing and working with budgets is an asset.
• Exercises initiative and good judgement with the ability to multi-task
• Excellent decision-making, problem-solving and negotiation skills required.
• Excellent conflict resolution, team building and interpersonal skills required
• Excellent organization and time management skills required
• Excellent verbal and written communication skills required
• Ability to perform duties professionally and courteously and produce high-quality work while meeting deadlines in accordance to UHN standards
• Client service-oriented with the ability to create an inclusive environment that values diversity and encourages people to contribute their personal best.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.