HR Administrative Assistant

This role is for one of the Weekday's clients

Min Experience: 3 years

Location: Toronto

JobType: full-time

We are looking for a proactive and independent Administrative Assistant to support day-to-day office operations and coordination needs in a fast-growing, hands-on environment. This onsite role is ideal for someone who enjoys variety, takes ownership of tasks, and thrives while managing multiple responsibilities. You will act as a central support function, ensuring smooth communication, scheduling, and operational efficiency across teams.

Key Responsibilities

• Manage calendars and schedule meetings, ensuring timely coordination and follow-ups
• Assist with drafting and responding to emails and tracking action items from meetings
• Arrange travel logistics including flights, accommodations, and itineraries
• Coordinate with offshore teams and external HR or payroll service providers
• Support general office operations, vendor coordination, and administrative needs
• Maintain organized records and ensure smooth day-to-day back-office functioning
• Take initiative to support ad-hoc tasks, special projects, and evolving business needs

What Makes You a Great Fit

• Strong written and verbal communication skills with a professional and confident approach
• A self-starter who can work independently with minimal supervision
• Highly organized, reliable, and comfortable juggling multiple priorities
• Flexible mindset with willingness to take on varied responsibilities in a small team setup
• Strong follow-through and attention to detail
• Positive attitude, eagerness to learn, and a growth-oriented mindset
• Comfortable in a fast-moving, hands-on work environment where ownership is valued
• Prior experience in office administration, back-office operations, vendor coordination, or scheduling is an advantage