Office Assistant / Front Desk

Welcome to Kasian , where nearly 40 years of design excellence has shaped a passion for transforming spaces into meaningful experiences. We create environments that strengthen connections between people and places. With offices across Canada and a team of 250+, we deliver thoughtful design solutions across a wide range of sectors.
The Opportunity:
We are looking for a motivated and approachable Office Administrator with strong organizational and administrative skills. You’re someone who can work confidently on your own while also being a supportive and reliable team player. In this role, you’ll work closely with a professional team at all levels, from junior staff to senior leadership. It’s a great fit for someone who enjoys building positive relationships, takes initiative, and brings a proactive, solutions-focused mindset in a fast-paced, professional environment.

Here's what you’ll be doing at Kasian:

• Greet visitors and act as the main point of contact for the office (phones, fobs, alarms)
• Keep the office clean, organized, and stocked, including supplies and weekly food orders
• Coordinate meetings, bookings, mail, and deliveries
• Manage catering and occasional off-site food runs for the leadership team
• Support general office maintenance and work with vendors/landlord when needed
• Assist with memberships, events, and reception coverage when required

Health, Safety & Facilities

• Support workplace safety (inspections, first aid, safety updates)
• Manage building access and office equipment, including printers
• Handle basic tech troubleshooting or coordinate support when needed

Team & Office Support

• Send internal updates and help with admin tasks across teams
• Plan staff events and support employee engagement activities

Onboarding

• Help welcome new hires
• Lead office tours

Here’s what you bring to Kasian:

• 2+ years of admin or receptionist experience
• Strong organization, communication, and time management skills
• Friendly, reliable, and able to handle multiple tasks
• Comfortable with Microsoft Office and learning new tools

This is a general overview, and responsibilities may vary. Salary starts at $55,000+ per annum, based on a 40-hour work week. Actual compensation is subject to variations due to education, experience, and skill set.

What We Offer:
A creative and collaborative environment
National project exposure and opportunity to support high-profile pursuits
Mentorship and learning opportunities in business strategy and development
Great downtown office location with easy access to public transport
Flexibility and work-life balance in a values-driven workplace

Ready to be part of a leading architectural, interior design and planning firm? Submit your resume to View email address on click.appcast.io.