Office Assistant / Front Desk

VANCOUVER OFFICE

Office Administrator

We have an opportunity in our Vancouver office for a Office Administrator to join our team.
Welcome to Kasian, where almost 40 years of design excellence has sparked a passion for transforming ordinary spaces into extraordinary experiences. Our passion is strengthening connections between people and places by creating built environments that inspire and improve lives. With offices across Canada, we leverage the experience of our 250+ Kasian team members to deliver innovative and unique design solutions in multiple market sectors: commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary and other public opportunities.

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The Opportunity:
We are looking for a motivated and approachable Office Administrator with strong organizational and administrative skills. You’re someone who can work confidently on your own while also being a supportive and reliable team player. In this role, you’ll work closely with a professional team at all levels, from junior staff to senior leadership. It’s a great fit for someone who enjoys building positive relationships, takes initiative, and brings a proactive, solutions-focused mindset in a fast-paced, professional environment.

Here’s what you’ll be doing at Kasian:

• Greet visitors and act as the main point of contact for the office (phones, fobs, alarms)
• Keep the office clean, organized, and stocked, including supplies and weekly food orders
• Coordinate meetings, bookings, mail, and deliveries
• Support general office maintenance and work with vendors/landlord when needed
• Assist with memberships, events, and reception coverage when required

Health, Safety & Facilities

• Support workplace safety (inspections, first aid, safety updates)
• Manage building access and basic office technology
• Help troubleshoot tech issues or coordinate support

Team & Office Support

• Send internal updates and help with admin tasks across teams
• Plan staff events and support employee engagement activities

Onboarding

• Help welcome new hires
• Lead office tours

Here’s what you bring to Kasian:

• 2+ years of admin or receptionist experience
• Strong organization, communication, and time management skills
• Friendly, reliable, and able to handle multiple tasks
• Comfortable with Microsoft Office and learning new tools

What We Offer:

• A creative and collaborative environment
• National project exposure and opportunity to support high-profile pursuits
• Mentorship and learning opportunities in business strategy and development
• A creative and collaborative environment
• National project exposure and opportunity to support high-profile pursuits
• Mentorship and learning opportunities in business strategy and development
• Great downtown office location with easy access to public transport
• Flexibility and work-life balance in a values-driven workplace

Ready to be part of a leading architectural and interior design firm? Submit your resume to Show email.