Administrative & Billing Assistant (m/f)

Office Location Kingston, ON
Posting Category
Where everyone’s friendly and helps each other out? Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As An Administrative Assistant Your Responsibilities Will Include
Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
E-filing tax returns to CRA to meet filing deadlines
Participate in training to stay current with changes in software and processes
Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
Preparing and editing correspondence, reports, proposals, and other documents
Provide billing support using Doane Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate
Managing communications, expense administration, and travel arrangements on behalf of team leadership
Coordinating external/internal appointments, meetings, facility/room reservations and catering
Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
This role will involve being the primary person to cover reception responsibilities, in addition to the regular administrative responsibilities
Think You’ve Got What It Takes To Be An Administrative Assistant? Minimum 1 year of administrative experience in a busy professional services environment
Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
Strong attention to detail and consistent production of high-quality work
Ability to work effectively within tight timelines on simultaneous projects
Strong knowledge of and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM tool considered an asset
Availability to work overtime as required
Knowledge of accounting process an asset
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you . Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors— your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $42,800–$58,900 in Kingston. If the role is available in other locations, the range may differ to reflect local market factors.
~ This role is required to be on-site in the office 5 days each week.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants.