Full-Time, Permanent Administrative Assistant

Administrative Assistant Location: Hours: Full-time role. Monday – Friday, 9am-5pm, evenings and weekends as required.

Salary: $24.03 per hour (Effective March 22, 2025) This is a permanent full-time unionized position - CUPE Local 410. The Art Gallery of Greater Victoria (AGGV) is located on the traditional territories of the Lək̓ʷəŋən peoples, today known as the Xʷsepsəm and Songhees Nations. Established in 1951, the Gallery is housed in the historic 1889 Spencer mansion with accompanying contemporary exhibition spaces. The AGGV is the largest public art gallery on Vancouver Island, BC, with a collection of over 20,000 artworks representing the work of BC and Canadian artists as well as the one of the country’s most significant collections of Asian art. In our ongoing efforts to ensure the Gallery is welcoming and accessible, we offer regular Free Admission days, free admission for all Indigenous people, and for anyone 25 years of age and under.

Under the direct supervision of the Director of Development and Marketing, the Administrative Assistant plays a vital role in supporting the activities of the Marketing and Development Department including both operational and capital fundraising and marketing. In collaboration with team members, this position follows established procedure and provides essential support in the areas of routine administrative functions; meeting and event support; database administration and reporting; Perform routine administrative duties, including data entry, filing, processing mail, and ordering supplies

• Maintain internal digital records and contact lists
• Support preparation of meeting materials and internal communications
• Assist with donor and membership database updates, mailings, and reporting
• Help coordinate internal and external events such as staff socials, workshops, and AGMs
• Provide basic support with hybrid meeting tools and event logistics
• Carry out assigned tasks and small projects with supervision
• Minimum 2 years’ experience in an administrative support role
• Familiarity with Microsoft Office Suite and Office 365 (Word, Excel, Outlook, SharePoint)
• Basic knowledge of event coordination or office logistics
• Willingness to learn new systems and participate in training
• Familiarity with CRM systems is an asset

Be a vital part of delivering meaningful cultural experiences to the community and helping foster a welcoming environment for all visitors.

• Join a collaborative and supportive team that values safety, professionalism, service and a strong commitment to equity, diversity, inclusion, and accessibility in our policies and practices.
• Enjoy the opportunity to engage more deeply with the Gallery through staff membership benefits.
• Hours and work arrangements vary by role and may include onsite, hybrid, daytime, evening, or weekend work depending on operational requirements. Commitment to Diversity and Inclusion

The Art Gallery of Greater Victoria is committed to fostering a workplace that reflects the diversity of the communities we serve. We welcome applications from all qualified individuals and encourage candidates from equity-deserving groups, including Indigenous Peoples, racialized persons, persons with disabilities, women, and individuals of all sexual orientations, gender identities, and gender expressions to apply.

If you require accommodation at any stage of the hiring process, please contact us and we will work with you to meet your needs.

Join the Art Gallery of Greater Victoria and contribute to an organization that values collaboration, creativity, and community impact.