PROCUREMENT & SUPPLY CHAIN ASSISTANT

We are looking for a Purchasing Assistant for a 4-month contract position, with possible extensions in Calgary, Alberta. This position is hybrid, 2 days in the office. The purpose of this position is to support our client’s company Buyers and Senior Buyers (“Buyers”) to maintain current knowledge of market and industry trends so that professional purchasing assistance and instruction can be provided.
The Purchasing Assistant will assist Buyers with High Volume Purchasing requests, RFx Process, updating the Procurement Services manual, and performing daily key purchasing tasks, as required.

Under the direction of the Supervisor or Senior Buyer, works with Service Units and Schools to assess users' needs, determines appropriate product and service specifications and prices, researches market for suitable solution and ensures required items are sourced and available.
Assure the most cost effective methods of acquiring goods necessary for the smooth functioning of operations of the Service Units and Schools.
Ensure that goods purchased meet specifications and standards and arrange testing if required.
Review purchase requisitions for accuracy and completeness
Ensure Service Unit and School personnel and vendors adhere to ethical purchasing practices by providing formal and/or informal information sessions and one-on-one meetings when required. Maintain order processing and expedite orders to ensure deliveries are on schedule. Act as front line representative and liaison between Service Units, Schools and outside vendors, interpreting purchasing policy and procedures as they relate to the situation. Maintain current knowledge of Federal and Provincial regulations and how they affect purchasing procedures to ensure all competitive bid documents confirm to the Agreement on Internal Trade specifications. Utilize the Oracle Financial system to generate computerized purchase orders from electronic on-line requisitions for goods, materials or services required by Service Units, Schools, Inventory, or Facility Services.
Produce related reports and notifications as appropriate and required by the Manager, Strategic Sourcing and Supply Chain Operations.
Perform other related supply chain responsibilities as assigned to meet the purpose and accountabilities of the role

Minimum 1 – 2 years demonstrated successful buying experience in a recognized purchasing environment
A post-secondary degree in Supply Chain Management or Business Administration
Experience/knowledge in microcomputer software applications required.
Knowledge of Oracle financial systems software would be an asset.
Demonstrated written and strong verbal communication with team, internal customers and suppliers.
Ability to develop positive customer service relationships.
Basic understanding of Contract legal terms and conditions.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.