Litigation and Insolvency Legal Administrative Assistant

Job Responsibility:

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC's Top Employers for 2024. Business in Vancouver also recognized Lawson Lundell LLP as the fastest-growing law firm in Western Canada.

Lawson Lundell LLP is currently seeking a competent and knowledgeable Litigation and Insolvency Legal Administrative Assistant to join our busy Litigation and Insolvency group, in our Calgary office. Working closely with the lawyers, you will demonstrate your ability to work independently and efficiently in a dynamic and fast-paced environment.

The successful candidate is an organized, enthusiastic, hardworking, team player who is capable of prioritizing and multitasking to successfully support lawyers in our busy Litigation group. The regular working hours for this role are Monday - Friday, 8:30 am - 4:30 pm.

Standard Responsibilities

• Prepare correspondence and legal documents from dictation, handwriting, and precedent documents
• Draft and file pleadings and other court documents
• Schedule appointments, court dates, and questioning, and mediations
• Maintain and organize paper and electronic files
• Open and close client files
• Keep client file lists
• Communicate effectively with clients
• Maintain a bring forward or tracking system for limitation or follow-up dates
• Meet deadlines and limitation dates
• Handle incoming and outgoing mail
• Review and file e-mail correspondence
• Answer client calls and general inquires
• Perform time entry and prepare pre-bills and invoices
• Providing overflow assistance and various general administrative duties as required

Qualifications

• Legal Administrative Assistant certification from an accredited institution
• Minimum 3 years of previous experience as a Litigation Legal Administrative Assistant
• Experience with insolvency is an asset
• Knowledge of general litigation rules and procedures is required
• Knowledge of Court of King's Bench, Commercial List, and Court of Appeal systems, procedures and rules is required
• Meticulousness and attention to detail
• Self-starter, self-motivated, shows initiative and takes ownership
• Exceptional aptitude in Microsoft Office
• Ability to multi-task, meet deadlines, and solve problems in a fast-paced environment
• Can work both independently and as part of a collegial team
• Excellent organization and time management skills
• Displays extraordinary customer service in a professional, mature, and courteous manner
• Highly dependable and adaptable with a great work ethic
• Exceptional interpersonal skills
• Strong verbal and written English communication skills

In addition to a competitive salary, we offer a variety of benefits, including:

• Health Benefits: extended health, dental, vision, out-of-country, life, AD&D
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
• Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand on their knowledge in the legal field.
• Paid Time Off: vacation time, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses, and an employee referral bonus program
• Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events
• Awards: long-term service and bonus vacation awards

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to here.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.