Office & Front Desk Administrator

Are you a detail-oriented professional with a mastery of QuickBooks and a passion for keeping an office running like a well-oiled machine? We are currently seeking a dedicated Office Administrator to join a specialized team in Oshawa, Ontario.

This is a permanent, full-time position within the Business Administration sector, perfectly suited for someone who thrives in a small, intimate office environment and takes pride in being the "go-to" person for operational support.

As an Office Administrator, you will be the face and voice of the office, managing the front desk while handling critical financial tasks. you are a proactive partner who ensures that customers and suppliers receive top-tier service.

Stable, permanent full-time employment in a professional Business Administration environment.

• Standard Monday to Friday schedule (8:00 AM to 4:30 PM) promoting work-life balance.
• Business casual dress code and a modern office setting in Oshawa.

Execute daily bookkeeping tasks including invoicing, order entry, and accounts maintenance using QuickBooks.

• Manage the front reception area, answering phone calls, directing inquiries, and managing professional email correspondence.
• Perform high-volume data entry and maintain a meticulous digital and physical filing system.
• Act as the primary point of contact for external customers and vendors, ensuring professional communication at all times.
• Support the Plant Manager and Operations Manager with administrative projects and database updates.
• Prepare reports and spreadsheets by importing and exporting data between Excel and financial software.
• Participate in periodic administrative audits and inventory tracking as required by management.
• Minimum of 2-3 years of experience in an Office Administrator role.
• Experience working within a manufacturing or industrial office setting is an asset.
• Ability to work 100% on-site in Oshawa, Ontario.
• Strong command of the Microsoft Office Suite, specifically Excel (intermediate to advanced level).
• High level of accuracy in data entry and financial record-keeping.
• Minimum of 2-3 years of experience in an Office Administrator role.
• Experience working within a manufacturing or industrial office setting is an asset.
• Ability to work 100% on-site in Oshawa, Ontario.
• Apply today to join our Business Administration talent community.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com.