Instructional Support Coordinator

Job Responsibility:

Instructional Support Coordinator

Tracking Code: req1167

Faculty/Department: Office of the Deputy Provost

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week

Salary Range: Level 7 - Starting Salary, Step 1 $60,652

Posting Date: July 5, 2024

Closing Date: July 11, 2024

Job Summary:

This role serves Nuclear-specific professional development programming offered by the Continuous Learning unit in collaboration The Faculty of Engineering and Applied Science, through its Department of Energy and Nuclear Engineering at Ontario Tech University. It reports to the Director, Continuous Learning providing instructional support for the highly regulated Canadian Nuclear Safety Commission (CNSC), the Advanced Operations Overview for Managers (AOOM) programming and any other nuclear training programs offered by Ontario Tech. Additionally, this role supports specific professional development programming within Continuous Learning.

Duties and Responsibilities:

• Consultation with instructors before, during and after the course is offered;
• Preparation and updating of program materials.
• Responsible for technical accuracy of lecture notes, as verified by the supervisor and assisted by the instructor;
• Coordination of printing and distribution of program materials which includes quality assurance and accuracy with delivery in a timely manner;
• Providing direct support of instructors through communications, material creation and organization, and during classes. This includes attending all classes/lectures to document course material for learners, keeping track of the schedule being observed and suggesting changes if needed;
• Providing support with assessments, as requested by instructors/facilitators. This includes assisting instructors in preparing tests and assignments, marking and preparing statistics regarding grade distribution and sending tests back to participants;
• Uploading and administration of tests;
• Answering questions submitted in chat during the test;
• Tracking test marks, and discussing problem areas/questions with instructors that should be included in the test review;
• Writing textbooks or other materials(sometimes based on transcription of oral lectures) for each assigned training course based on previous videos or material prepared by the instructors. This might require preparing a draft and revising based on feedback, comments and needed changes according to the instructors' indications;
• Managing and proper handling of confidential and proprietary materials
• Coordinating with the instructors and/or the Director of Industry training associated with the program/course;
• Participating in meetings with industry partners and providing input to determine needs and formats and timing of new training courses to be offered
• Support new course creation as required, including badging micro-credentials where applicable.
• Other duties as required.

Required Skills:

• Excellent oral and written communication skills Excellent communication skill to be able to interface efficiently with Nuclear Engineering Training instructors;
• Strong analytical and problem-solving skills;
• Demonstrated experience in Office, Adobe, Photoshop and similar tools to be able to edit material provided by instructors;
• Demonstrated experience with learning technologies, including learning management systems, where necessary to support instructors.
• Excellent organizational skills;
• Ability to manage several projects simultaneously under tight deadlines;
• Ability to identify stakeholder needs and opportunities within a highly regulated industry;
• Possess excellent oral and written communication skills including report writing and presentation skills, effective interpersonal skills, discretion, judgement, tact and diplomacy.

Required Education:

• Completion of a University Program consisting of Four Academic Years or Equivalent, (Science or Engineering preferred)
• An equivalent combination of education and experience may be considered for the position.

• Verification of Academic credentials may be required

Required Experience:

• Up to and including 1 year of experience; An equivalent combination of education and experience may be considered for the position.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 11, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 7/15/2024