Inventory Associate

Job Responsibility:

#LI-DNI POSITION: Inventory Associate LOCATION: Oshawa, Ontario EMPLOYMENT TYPE: Permanent, full time, on-site (remote work is not available at this time) HOURS WORKED: 37.5/week

POSITION SUMMARY:

This position reviews and analyzes inventory for an organization that holds a Medical Device Establishment License (MDEL) and Drug Establishment License (DEL). Duties include keeping track of goods and supplies in the warehouse, ensuring inventory is accounted for and managed, finding process optimizations and efficiencies, and ensuring compliance with regulatory requirements.

GENERAL RESPONSIBILITIES & ESSENTIAL FUNCTIONS:

Warehouse Organization

• Organizing warehouse stock and maintaining general warehouse order and cleanliness.
• Performing ongoing stock rotation to preserve the first-in, first-out process.
• Conducting regular cycle counts and updating inventory software to reflect actual on-hand values, investigating discrepancies as necessary.
• Monitoring inventory for expiring and expired products, ensuring such products are marked and removed from stock in a timely and appropriate manner.
• Returning any damaged or expired products for credit to wholesalers or manufacturers within an acceptable timeframe and verifying credit is received.
• Preserving cold chain for temperature-sensitive medications by adhering to best practices when handling these products and monitoring their storage conditions in the warehouse.
• Other administrative work as required.

Inventory Management

• Working with other operations team members to set minimum on-hand quantities for items in inventory and adapting the same in response to changing needs as necessary.
• Contacting various manufacturers and suppliers to source products, place orders, and inquire about the status of placed orders.
• Receiving, stocking, and organizing shipment materials in the warehouse and other departments.
• Reviewing upcoming stock needs and placing orders to ensure adequate quantities of prescription and non-prescription medications and supplies.
• Ensuring any back-ordered products are addressed in a timely manner, helping to source alternative suppliers or products as needed.
• Maintaining accurate inventory records in appropriate software (e.g., Zoho), including but not limited to entering and receiving purchase orders, initiating and/or receiving stock transfers, and ensuring correct and proper tracking of batches.
• Reconciling and approving purchasing invoices, updating product details and pricing in inventory software (e.g., Zoho) to reflect changes on an ongoing basis.
• Completing frequent counts of high-cost inventory and immediately investigating discrepancies.
• Working within an ISO 5 environment to repackage products, as required.
• Ensuring all inventory items, including medical devices, are stored and handled in compliance with Medical Device Establishment License (MDEL) and Drug Establishment License (DEL) regulations.
• Preparing and priming Credo Cubes for cold chain deliveries, ensuring that temperature-sensitive medical devices are stored and transported within required temperature ranges.
• Repackaging products into different pack sizes as needed.
• Transporting material within the warehouse to other departments, loading docks, and/or delivery vehicles using hand trucks and carts while observing all safety procedures.
• Coordinating disposal of medical waste by ensuring proper handling and packaging of used sharps containers and medical waste bins while adhering to all safety requirements and arranging for timely pick-up.

QUALIFICATIONS:

• Ability to work in a fast-paced environment with changing priorities and multiple demands.
• An analytical mind, able to interpret and analyze large amounts of data with attention to detail.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational and problem-solving skills.
• Hardworking and reliable.
• Familiarity with Zoho Inventory is an asset.
• Familiarity with Medical Device Establishment License (MDEL) and Drug Establishment License (DEL) regulations is an asset.
• Knowledge of cold chain logistics and temperature-sensitive product handling is an asset.

EDUCATION:

• Completion of post-secondary education is required.

SPECIFIC WORKING CONDITIONS OR PHYSICAL REQUIREMENTS:

• Must be able to lift and carry products up to 25-50 lbs.

TRANSPARENT RECRUITMENT PROCESS:

Following the receipt of your application, a member of our HR team will review it.

Pre-Screening Stage: Successful candidates will be invited to complete a pre-screen through an online interview platform. In-Person Interview: Candidates who pass the pre-screen stage will be invited to an in-person interview with the Hiring Team. Offer Stage: The successful candidate will receive a letter of offer, contingent upon a successful reference and background check.

OUR COMMITMENT TO YOU:

We are committed to fostering a collaborative, innovative, and supportive work environment. We encourage our employees to grow and reach their highest potential. Our company prioritizes the well-being of our employees, offering a comprehensive benefits package and opportunities for personal and professional development.

DISCLAIMER:

This is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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