Facility Coordinator Job Description Template
Our company is looking for a Facility Coordinator to join our team.
Responsibilities:
- Documenting and preparing the required paperwork required for accurate billing;
- Various administrative responsibilities as required;
- Preparing leasing support documentation;
- Preparing leasing support documentation and updating invoices and preparing billing documents;
- Assist with event set up and take down;
- Assist with shipping and receiving as needed;
- Furniture provider management;
- Providing exceptional customer service;
- Manage supplies and inventories;
- Providing exceptional customer service to internal and external departments;
- Converting meeting rooms into offices;
- Ensure facilities and equipment are maintained in a safe condition;
- Assist with special projects such as studio awareness campaigns;
- Various administrative and invoicing responsibilities as required;
- Provides day to day administration and input on requirements for goods, services related to facilities.
Requirements:
- Excellent interpersonal and communication skills to liaise with contractors, staff, customers and external organizations;
- Takes initiative to drive projects;
- Familiar with local service providers, retailers, venues;
- Excelling attention to detail, must be able to prioritize and multi task;
- An “eye” for aesthetics and detail as it pertains to an artistic / creative environment;
- Applies critical and creative thinking to resolve issues in the most cost and time efficient manner;
- Strong working knowledge of Windows, MS Office package and Google tools;
- Builds relationships with stakeholders, enjoys providing excellent customer service;
- Autocad for update of floor plans an asset;
- Knowledge of best practices pertaining to safe facilities management and project management;
- Interest in film / visual effects / graphic arts industries;
- Excellent organization and communication skills;
- Analytical and problem solving skills to assess and identify requirements as they pertain to facilities operations and maintenance;
- Takes ownership and keeps stakeholders informed; works well within a team environment;
- Planning and organizational skills to develop and coordinate schedules and work plans.