Facilities Coordinator

Facilities Coordinator Job Description Template

Our company is looking for a Facilities Coordinator to join our team.


  • Documenting and preparing the required paperwork required for accurate billing;
  • Various administrative responsibilities as required;
  • Preparing leasing support documentation;
  • Preparing leasing support documentation and updating invoices and preparing billing documents;
  • Assist with event set up and take down;
  • Providing exceptional customer service;
  • Furniture provider management;
  • Assist with shipping and receiving as needed;
  • Providing exceptional customer service to internal and external departments;
  • Manage supplies and inventories;
  • Converting meeting rooms into offices;
  • Provides day to day administration and input on requirements for goods, services related to facilities;
  • Various administrative and invoicing responsibilities as required;
  • Ensure facilities and equipment are maintained in a safe condition;
  • Assist with special projects such as studio awareness campaigns.


  • Applies critical and creative thinking to resolve issues in the most cost and time efficient manner;
  • An “eye” for aesthetics and detail as it pertains to an artistic / creative environment;
  • Excelling attention to detail, must be able to prioritize and multi task;
  • Familiar with local service providers, retailers, venues;
  • Takes initiative to drive projects;
  • Excellent interpersonal and communication skills to liaise with contractors, staff, customers and external organizations;
  • Strong working knowledge of Windows, MS Office package and Google tools;
  • Autocad for update of floor plans an asset;
  • Builds relationships with stakeholders, enjoys providing excellent customer service;
  • Interest in film / visual effects / graphic arts industries;
  • Knowledge of best practices pertaining to safe facilities management and project management;
  • Planning and organizational skills to develop and coordinate schedules and work plans;
  • Takes ownership and keeps stakeholders informed; works well within a team environment;
  • Analytical and problem solving skills to assess and identify requirements as they pertain to facilities operations and maintenance;
  • Excellent organization and communication skills.