Acquisition & Executive Operations Assistant Virtual Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Acquisition & Executive Operations Assistant Virtual Assistant based in Canada. We are seeking a polished, dependable, and highly organised Virtual Assistant to support business acquisition outreach, executive operations, and administrative activities for a US-based business. In this full-time remote contract role, you will primarily follow up with business owners who have already received outreach, build professional relationships, and schedule introductory meetings. You will also coordinate acquisition-related documentation, prepare meeting briefs, manage calendars and inboxes, and support day-to-day executive operations. The position combines relationship-focused communication with structured administrative work, requiring discretion, sound judgment, and consistent follow-through. Established scripts, target lists, procedures, and training will help you succeed without requiring high-pressure selling or deal negotiation. This opportunity is ideal for an experienced B2B calling professional who enjoys taking ownership of operational details while helping business leaders stay organised and productive. Accountabilities: As an Acquisition & Executive Operations Assistant, you will support business-owner outreach while managing a broad range of acquisition administration and executive support tasks. Outreach and appointment setting will account for approximately half of your responsibilities and take priority when competing demands arise. - Business Owner Outreach and Appointment Setting - Contact business owners who have previously received outreach, using established contact lists, scripts, and procedures. - Conduct professional, respectful follow-up calls to determine whether owners are open to a brief introductory conversation with the client. - Schedule qualified introductory meetings without engaging in high-pressure sales tactics or directly asking owners whether they want to sell their businesses. - Complete a minimum of 30 outbound calls per day once fully ramped up. - Maintain protected calling blocks from 8:00 AM–11:30 AM and 1:00 PM–3:00 PM Central Time.

- Document call outcomes, meaningful conversations, objections, follow-up requirements, and next steps accurately. - Escalate questions involving valuations, financing, transaction terms, or timing to the client rather than negotiating independently. - Relationship Management and Follow-Up - Follow established outreach sequences and maintain consistent, professional communication with business owners. - Verify contact names, direct contact information, and preferred communication methods. - Record communication history, interest levels, objections, timing, and agreed next steps. - Schedule future follow-ups and coordinate meeting confirmations and reminders. - Ensure outstanding communications and follow-up activities are completed on time. - Acquisition Administration and Meeting Preparation - Maintain accurate acquisition records, contact details, appointment schedules, activity notes, and tracking systems. - Assist with broker correspondence and other acquisition-related communications. - Organise acquisition documents and maintain orderly records. - Research companies, business owners, contacts, and relevant background information. - Prepare concise, standardised briefing documents before acquisition meetings, including company background, owner information, previous correspondence, business details, and suggested questions. - Support post-meeting correspondence, update records, and track outstanding commitments and action items. - Executive and General Business Support - Organise inboxes, handle routine email correspondence, and manage calendar coordination and appointments. - Coordinate communications with vendors and other external contacts.