118-26-3 Administrative Assistant

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday , July 16, 2026, for the Administrative Assistant with Mental Wellness, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the website. Online applications accepted through My Job Search . NO LATE APPLICATIONS ACCEPTED.

  Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Administrative Assistant reports to and receives direct supervision from the Team Manager, Mental Health and Addictions Services.

The Administrative Assistant is responsible for providing technical support to assist the Team Manager, Mental Health and Addictions services in the performance of statutory, advisory services, and operational duties related to Six Nations Health Services.

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

Minimum Requirements:

• Graduate of Community College with a Diploma in Office Administration OR

Business Diploma or equivalent, and three years’ experience in Office Administration.

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1: Online

1. Please visit: My Job Search to access our job board and follow the directions to apply.


2. Please ensure all required documents are provided/uploaded with your application package, which include:
   
   
   
   1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
   
   
   2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
   
   
   3. Copy of your education diploma/degree/certificate and transcript.
   
   


3. If you have any questions or need assistance please reach out to Eniola Owoso, HR Business Partner at View phone number on jobs.jobcopilot.com or via email at View email address on jobs.jobcopilot.com .

Method #2: GREAT – Applications must include all of the following:

1. Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.


2. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.


3. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.


4. Photocopy of your education diploma/degree/certificate and transcript.


5. Place all documents listed above in a sealed envelope and mail to or drop off at:

Administrative Assistant – Part Time – 118-26-3

c/o Reception Desk

Grand River Employment & Training (GREAT)

P.O. Box 69, 16 Sunrise Court

Ohsweken, Ontario N0A 1M0

POSITION TITLE: ADMINISTRATIVE ASSISTANT

REPORTING RELATIONSHIP:

Reports to and receives direct supervision from the Team Manager, Mental Health and Addictions services.

PURPOSE & SCOPE OF THE POSITION:

The Administrative Assistant is responsible for providing technical support to assist the Team Manager, Mental Health and Addictions services in the performance of statutory, advisory services, and operational duties related to Six Nations Wellbeing Department. 

KEY DUTIES & RESPONSIBILITIES:

Technical Functions:

• Analyzes incoming and outgoing memoranda, submissions and reports. Prepares and coordinates the preparation and submission of Briefing Notes and reports for the Team Manager.


• Co-ordinates, arranges meetings as directed by the Team Manager.


• Prepares agendas and makes arrangements for all staff meetings as directed.


• Types and distributes correspondence, minutes, letters, and memos.

Communications Functions:

• Acts as a resource to the Team Manager and program staff regarding administrative support, political issues as well as information sharing within parameters of the policy pertaining to confidentiality.


• Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems to the Team Manager and staff.


• Circulates staff training and development program information to all New Directions Group staff.


• Plans, organizes, directs, with staff input, major functions and activities of Six Nations Mental Health and Addictions services as approved by the Team Manager.


• Co-ordinates all areas of administration pertaining to the effective and efficient administration and operation of the Team Manager.


• Assists the Team Manager in conducting research, compiling data and preparing reports for consideration and approval by the Director of Health Services and Council on issues impacting on the Six Nations.


• Liaise and interact with External Health agencies, First Nation governments and native organizations on political matters impacting on the Six Nations Mental Health and Addictions.


• Promotes positive internal and external health services liaison between health agencies, Team Manager, Director of Health Services and Health Services Staff.


• Responds to public inquiries with direction of the Team Manager for assistance and/or information. Where inquiries are of a sensitive and/or confidential nature, must exercise discretion and sound judgment.

Administrative Functions :

• Reviews with Team Manager all budgets, financial statements, reports and studies in support of the delivery of services and programs of New Directions Group within administrative guidelines under the direction of the Team Manager.


• Reviews with Team Manager accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies.


• Maintains inventories of supplies, equipment and materials and secures replacements when required as per policy and budget guidelines.


• Assists Six Nations Mental Health and Addictions to reflect a high degree of professionalism in planning activities such as meetings, taking of minutes and follow-up activities related to meetings.


• Reviews, summarizes and researches current issues as directed.

Other Functions :

• Performs other job related duties as may reasonably be required by the Team Manager of New Directions Group.


• Provides support for the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services as a member of the Emergency Control Group.

WORKING CONDITIONS:

Working has a high profile, extensive public contact and is subject to deadlines and interruptions.

Work may at times be subject to unscheduled hours.

WORKING RELATIONSHIPS:

With the Team Manager of Six Nations Mental Health and Addictions

• Receives direction, guidance, encouragement; discusses plans and priorities regarding Health Services programming.

With the Staff

• Receives direction and guidance in providing administrative and secretarial support for the administrative and operational responsibilities for the implementation of Six Nations Mental Health and Addictions.

  With Other Staff

• Promotes courtesy, co-operation and teamwork with all staff.

With Health Committee

• Receives direction, guidance and encouragement; discusses plans/priorities regarding health issues.

With the Public

• Represents and promotes the health service interests of Six Nations; works in a courteous, cooperative, positive and proactive manner, provides information and advice.

With External Agencies

• Represents and promotes Six Nations interests related to Health Services, maintains awareness of legislative policy and program changes; seeks to develop sound, professional working relationships.

KNOWLEDGE AND SKILLS:

Minimum Requirements:

• Graduate of Community College Diploma in Office Administration. OR Business Diploma or equivalent, and three years’ experience in Office Administration.

Other Related Skills:

• High level of computer skills – Microsoft Office, Microsoft Word, Microsoft Excel.


• Strong organizational and managerial skills.


• Strong interpersonal, verbal and written communication skills.


• Understands the importance of Confidentiality. Ability to work with tact and discretion.


• Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.


• Possess a current cardio-pulmonary resuscitation certificate.


• Native is preferred, specifically a Six Nations member and resident.


• Maintain ongoing professional competency.


• Must have a vehicle and a Class "G" driver’s license.

IMPACT OF ERROR:

Errors in judgement and in the conduct of duties could lead to loss of credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Wellbeing, Human Services Committee, Six Nations Elected Council, Government Agencies and the public.

CONTROL:

Guiding principles set by the Wellbeing Department and Six Nations Elected Council. Works within the administrative policies and procedures established by the Six Nations Elected Council for the Wellbeing Department and other legislation provided by the respective governments.