Accountant

About the Company

The Accountant is responsible for supporting the day-to-day financial operations of the organization through accurate record keeping, financial reporting, reconciliations, job costing support, and general accounting functions. This role assists with full-cycle accounting processes, including accounts receivable, accounts payable, payroll support, inventory analysis, month-end activities, and financial analysis.

About the Role

The Accountant is responsible for supporting the day-to-day financial operations of the organization through accurate record keeping, financial reporting, reconciliations, job costing support, and general accounting functions.

Responsibilities

Full-Cycle Accounting

• Prepare and process journal entries accurately and in a timely manner.
• Maintain general ledger accounts and ensure proper account coding.
• Assist with monthly, quarterly, and annual financial close processes.
• Prepare supporting schedules and working papers for financial reporting.
• Assist with financial statement preparation and variance analysis.
• Ensure adherence to Generally Accepted Accounting Principles (GAAP) and company accounting policies.
• Support external audits and year-end financial review activities.

Job Costing & Manufacturing Accounting

• Support and maintain job costing processes and reporting systems.
• Assist in the implementation, monitoring, and continuous improvement of job costing methodologies.
• Analyze labor, material, subcontractor, and overhead costs associated with manufacturing projects.
• Review production costs and investigate cost variances.
• Collaborate with operations, production, and purchasing departments to ensure cost accuracy.
• Prepare cost analysis reports to support operational decision-making.
• Assist with inventory valuation and inventory-related accounting activities.

Accounts Receivable & Revenue Management

• Manage customer billing processes and ensure accurate and timely invoicing.
• Monitor accounts receivable aging reports and follow up on outstanding balances.
• Assist with collections activities while maintaining positive customer relationships.
• Investigate and resolve billing discrepancies and customer account issues.
• Maintain accrued and deferred revenue schedules.
• Ensure revenue is recognized in the appropriate accounting period.
• Process customer payments and apply receipts accurately within the accounting system.

Accounts Payable Support

• Review, verify, and process vendor invoices.
• Ensure invoices are accurately coded and entered into the accounting system.
• Assist with payment processing and vendor account reconciliation.
• Maintain vendor records and supporting documentation.
• Assist with vendor setup and required tax documentation.
• Investigate and resolve discrepancies related to vendor accounts.

Payroll & Benefits Administration

• Assist with payroll preparation, review, and related accounting entries.
• Support payroll reconciliations and remittances.
• Assist with benefits administration and employee benefit reporting.
• Maintain payroll-related records and ensure confidentiality of employee information.

Reconciliations & Financial Controls

• Perform monthly bank reconciliations and investigate discrepancies.
• Reconcile credit card statements and expense reports.
• Maintain prepaid expense, accrual, and other balance sheet schedules.
• Review transactions to ensure completeness and accuracy.
• Assist in developing and maintaining internal financial controls.
• Support continuous improvement initiatives related to accounting processes and reporting.

Reporting & Analysis

• Prepare regular financial, operational, and ad hoc reports.
• Analyze trends, variances, and financial performance metrics.
• Assist management with budgeting and forecasting activities.
• Prepare inventory analysis and reporting.
• Support KPI development and monitoring activities.
• Provide analytical support to department managers and leadership teams.

Other Duties

• Adhere to all company policies, procedures, and ethical accounting standards.
• Support compliance with payroll legislation and internal policies.
• Maintain confidentiality of financial, employee, and company information.
• Participate in internal and external audits.
• Ensure all financial records are accurate, complete, and properly maintained.
• Support cross-functional departments by providing timely financial information and assistance.
• Identify opportunities for process improvements and increased efficiencies.
• Maintain organized electronic and physical accounting records.
• Participate in training and professional development activities.
• Support a positive team environment and collaborate effectively across departments.
• Maintain punctuality, reliability, and accountability for assigned duties.
• Other duties as required.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field required.
• CPA designation or enrollment in the CPA program is considered an asset.
• Minimum 2–5 years of accounting or full-cycle bookkeeping experience preferred.
• Manufacturing industry experience considered an asset.
• Experience with job costing systems and inventory accounting preferred.
• Strong knowledge of accounting principles and financial reporting practices.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis functions.
• Experience with ERP systems required; Infor SyteLine experience is considered an asset.
• Experience with accounts receivable, accounts payable, payroll, and reconciliations.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.