Administrative Assistant

About the Role
The Administrative Assistant plays a key role in supporting the operations of the Legion office. This position ensures smooth day-to-day administration, assists with member services, and supports branches across the province. It requires strong organizational skills, attention to detail, and professionalism.
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Key Responsibilities
Office Administration
o    Manage incoming calls, emails, and mail; direct inquiries appropriately.
o    Maintain office records, directories, and databases.
o    Schedule meetings and prepare agendas, minutes, and documentation.
o    Handle general clerical duties: filing, data entry, and correspondence.
Program Support
o    Assist with Legion programs such as:
Poppy Campaign: process orders, invoices, and inquiries.
Sports & Events: compile event packages, track registrations, and support logistics.
Youth: compile and verify data from youth contests, process scholarships and bursary applications.
Member & Branch Assistance
o    Provide guidance to branches on administrative processes.
o    Support committees and provincial meetings, including travel and accommodation arrangements.
Financial & Data Management
o    Track payments, invoices, and registrations.
o    Maintain accurate records for reporting and compliance.
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Qualifications
Post-secondary education in office administration or equivalent experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality.
Customer service experience; knowledge of military is an asset.