executive assistant.

Are you a highly organized, mature, and proactive Executive Assistant looking to support top-tier industry leaders? In this key hybrid role based in Toronto, you will deliver high-level administrative support to executive vice presidents and senior leaders, managing complex calendars, travel arrangements, and critical project logistics.

We are seeking a polished professional with exceptional communication skills and a balanced, collaborative personality who excels at anticipating executive needs. If you bring 3+ years of senior-level administrative experience and thrive in a welcoming, high-performing environment offering comprehensive day-one benefits and competitive perks, we want to hear from you!

Advantages
• Salary target range: $80,000-85,000 annually
• Benefits package starting Day 1
• 3 weeks of vacation
• Monday-Friday (On-site expectation 4 days per week, Friday flex day)
• Office located downtown Toronto, transit-friendly

Responsibilities
• Calendar & Meeting Management: Manage daily calendars, appointments, boardroom bookings, conference calls, catering, and IT resources for executives.

• Travel & Expense Coordination: Coordinate travel arrangements and accommodations; process invoices and expense reports in accordance with company policies.
• Communication & Liaison: Act as a communication conduit for internal/external parties and greet reception visitors.
• Meeting Support: Attend meetings to assist with taking minutes and tracking action items for follow-up.
• Document & File Management: Prepare reports, memos, letters, and maintain electronic and hard copy filing systems.
• Legal Execution Tracking: Coordinate execution status and follow-up of key legal documents to ensure timely completion.

Qualifications
• At least 3 years of senior-level administrative experience.
• Technical Skills: Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Education: Post-secondary education in a relevant discipline (nice to have / asset).
• Professional Attributes: High standards of ethics, discretion, judgment, confidentiality, and time-management skills.
• Interpersonal Skills: Expert-level written/oral communication and ability to interact confidently with diverse executive personalities.
• Assets: Real estate industry background and bilingualism.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies. show more