executive assistant.

Are you an experienced Executive Assistant looking to support senior leadership in a rewarding, fast-paced environment? Our client is looking for a highly organized and proactive Executive Assistant to support executive C-level leaders in downtown Toronto. You will ensure seamless daily operations, manage executive schedules, and foster effective communication across teams. As an Executive Assistant, you will serve as a primary liaison for senior leadership.

Your core duties include managing complex calendars, coordinating high-level meetings, arranging travel logistics, and handling confidential documentation. Additionally, you will support cross-functional operational goals, which includes providing back-up support for front-desk reception and general office administration when needed. This position offers an engaging hybrid schedule (3 to 4 days in-office) in Toronto.

Advantages
• Competitive salary range of $67,000 to $79,000 annually.
• Comprehensive health and benefits package (medical, dental, vision, life insurance, disability).
• Defined Benefits Pension Plan and 24/7 Employee Assistance Program (EAP).
• Vacation allowance, personal days, and paid sick time.

• Professional development budget, tuition reimbursement, and year-round e-learning resources.
• Corporate gym rates and access to corporate discount programs.
• Flexible hybrid work schedule (3 to 4 days in-office) in Toronto.

Responsibilities
• Manage complex, high-volume calendars, coordinate meetings, arrange travel logistics, and handle daily administrative tasks for the CFO and COO.
• Draft, edit, and proofread high-level correspondence, reports, presentations, and visual communication materials.
• Prepare agenda materials, attend executive meetings, record accurate minutes, and track critical action items.
• Screen and manage incoming inquiries, phone calls, and email correspondence with high professionalism and discretion.
• Process expense reports, track receipts, and manage reimbursement documentation.
• Coordinate meetings with internal and external stakeholders, ensuring timely delivery of agendas and supporting documentation.
• Provide back-up coverage for front desk and reception duties as needed, including mail distribution and courier arrangements.
• Maintain confidential executive records, databases, and filing systems in full compliance with organizational standards.
• Support special organizational projects, research initiatives, and report developments across business administration teams.

Qualifications
Skills
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) with expertise in SharePoint (non-negotiable).
• Exceptional written and verbal communication skills with a refined attention to detail.
• Outstanding organizational, multitasking, and time-management capabilities under tight deadlines.
• Strong interpersonal and customer service skills, with a proven ability to engage diverse stakeholders.
• Sound judgment, proactive problem-solving, and strict adherence to confidentiality.
• Creative ability to design basic visual materials, communications, or presentations.

Requirements
• Completion of post-secondary education in Business Administration or a related field, or equivalent practical experience.
• Minimum of 2 years of relevant experience in a senior administrative or executive support role (experience supporting multiple executives simultaneously is preferred).
• Proven experience in meeting coordination, group facilitation, and administrative planning.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Willingness to perform occasional reception/front desk coverage and administrative operational tasks.
• Ability to obtain a satisfactory Vulnerable Sector Check (VSC) and complete standard background checks.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process.

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