Administrative Assistant

Administrative Assistant ll

Contract: One year

Location: Nanticoke, ON

Rate: $30/hr

About the Opportunity

Brunel is partnering with a major downstream/refining organization seeking an experienced Administrative Assistant II to support the Purchasing department at the Nanticoke Refinery. This role is ideal for a highly organized administrative professional who thrives in a fast‑paced, detail‑driven environment and brings strong communication, coordination, and multitasking capabilities.

As a senior administrative resource, you will play a key role in managing departmental workflows, supporting leadership, coordinating meetings and documentation, and ensuring smooth day‑to‑day operations. This position requires a proactive individual who can balance multiple priorities, handle confidential information with discretion, and contribute to improving administrative processes across the team. It is a high‑visibility role that interacts with internal stakeholders, vendors, and cross‑functional teams, making strong interpersonal skills essential.

Key Responsibilities

• Provide comprehensive administrative support including typing, filing, document preparation, and data entry.
• Manage calendars, schedule meetings, coordinate conferences, and arrange logistics as needed.
• Answer and route phone calls, respond to inquiries, and support internal and external communication.
• Maintain records, organize departmental files, and ensure accurate documentation.
• Coordinate procurement of office supplies and manage incoming/outgoing mail.
• Support special projects by compiling, recording, retrieving, and analyzing information.
• Prepare reports, presentations, and correspondence using MS Office applications.
• Assist in onboarding, training, and mentoring other administrative staff.
• Handle confidential and sensitive information with professionalism and discretion.
• Identify issues or process gaps and escalate or resolve them appropriately.
• Contribute to creating and improving administrative processes rather than simply maintaining existing ones.

Skills & Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities with proven multitasking capability.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• Demonstrated administrative coordination experience.
• Customer service experience and a professional, service‑oriented approach.
• Ability to work independently with moderate direction and collaborate effectively with team members.
• High level of integrity and ability to manage confidential information.

Preferred Attributes

• Experience supporting a technical, industrial, or refinery environment.
• Ability to lead small administrative projects or process improvements.
• Strong attention to detail and proactive problem‑solving skills.

What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.